JOB PURPOSE
To provide coordination, administrative services and research to support the efficient and effective procurement services.
KEY ACCOUNTABILITIES (not all-inclusive)
Under the overall guidance of the Head of Unit, the incumbent will provide operational coordination, administrative services, and research to support efficient and effective procurement services. More specifically, the incumbent will have the following responsibilities:
Provide support to food and non-food procurement activities in the bureau and for country offices in the region.
Provide operational guidance and oversight of regional procurement activities
Research, collect and analyse data and produce reports to enable informed decision-making by Procurement Officers.
Prepare in-depth data analytics and statistics on food and G&S purchases for the unit reports and alert HoU and/or the key stakeholders on the urgent actions required based on the data generated from the e-platforms.
Consolidate data and draft presentation materials for the unit engagements.
Maintain relationships with internal counterparts to support the alignment of procurement activities with wider programs and ensure a coherent approach to meeting food assistance needs.
Serve as a backstopping resource for country procurement functions to support during short-term high volume and staffing gaps.
As required, support in developing annual procurement plans to facilitate program implementation and improved value for money.
Follow standard emergency preparedness practices to support WFP to quickly respond and deploy food and needed resources to affected areas at the onset of the crisis.
Conduct monthly randomized reviews of procurement activities, focusing on irregularities, gaps in the consistent application of internal controls, and ineffective reviews/approvals by senior staff.
Organize knowledge sharing and training sessions to enable country procurement staff to exchange on best practices, latest procurement policies, and changes in the Procurement Manual.
Develop performance dashboards to inform decision making, liaising with HQ/TEC on innovations, including digitalization and simplification of procurement procedures.
Perform other related duties as required
STANDARD MINIMUM QUALIFICATIONS
Education: A diploma in procurement and supply chain/CIPS, accounting and finance, statistics, or related functional areas.
Experience: At least three years of professional experience in procurement operations or other related areas.
Experience working in a multicultural and fast-paced environment is an added value.
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