KEY DUTIES & RESPONSIBILITIES:
Finance duties:
Accounts Payable
Monitor accounts payables email queue on a daily basis.
Review and post all invoices in a timely manner ensuring all the appropriate supporting documents are attached in the system and in accordance with AWF financial policy and procedures.
Receive and Reconcile supplier statements with vendor account on a monthly basis and respond to vendor queries on a timely manner.
Support with reconciliation of accounts payable
Cash and Bank:
Daily posting of bank transactions in the Accounting System accurately
On monthly basis, Reconcile and post assigned Bank Reconciliations in the Accounting System
Deposit of cash and checks to appropriate bank accounts
Processing of vendor payments using current AWF online banking Straight to Bank (S2B) platform and Write checks on a regular basis as per the system due dates in accordance with the Donor and AWF regulations
Support process invoices and initiate payments for offices without finance staff.
Monitor AWF bank account activity and ensure adequate cash balance to support smooth operations;
Payroll payables
Support payroll function to post all payroll deductions within the set deadlines.
Ensure payments of the payroll deductions is done and GL accounts cleared
Ensure evidence of payment of the Payroll deductions are filed
Reconcile and ensure no outstanding balances older than one month
Month End Close Process:
Support the supervisor with the monthly close out process by other assigned finance monthly tasks are completed as per set deadlines
Support line manager in review of Accounts Payable report to confirm correct month end balances, cleanup thereof
Ensure all invoice reviews and postings are completed as per set deadlines
Confirm all Vendors are in the correct AP group
Maintain a complete filing system for all bank and petty cash reconciliations
Make disbursements in compliance with Donor and AWF regulations;
Administration:
Support in gathering support documentations in preparation of annual, internal and donor audits;
Collect and scan all Payable finance documentation in an organized electronic filing structure that is user friendly
Perform any other relevant duties as assigned by the supervisor and other Senior Finance Team.
Qualifications:
Bachelor’s degree in accounting/business or related field
Qualified Certified Public Accountant
Minimum 3 years working experience in an International NGO
Audit experience is desirable
Experience in using ERP is desirable (MS Navision Dynamic / Oracle NetSuite)
Knowledge in French will be an added advantage
Excellent communication skills, verbal and written
Excellent computer skills (Word, Excel, Outlook)
Flexible, culturally sensitive, and exude a “team” attitude
Must have excellent interpersonal skills with the ability to interact professionally with staff, partners and donors
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