JOB PURPOSE
To be responsible for the supply chain, procurement, and commodity security process of the International Planned Parenthood federation (IPPF), including but not restricted to the member associations (MAs) involved in the comprehensive programme funded by the Large Anonymous Donor (LAD).
KEY TASKS
Manage the procurement function in line with procurement policies and processes
Work with MAs/ collaborative partners to ensure local procurements are executed in compliance with IPPF’s Quality Policy
Strengthen capacity of MAs to allow local procurements of RH Commodities and supplies against applicable donor requirements, ensuring processes are transparent and competitive
Ensure MAs /collaborative partners have procurement plans in place, based on quantification and forecasting data and to ensure timely order placement with procurement teams
Oversee all phases of Collaborative partners / MA’s request for an equitable RH Commodities and supplies availability
Work with MAs/ collaborative partners to understand their stock levels and forecast their commodities in order to avert stock outs
Escalate product quality issues and stock-out situations at country level to IPPF Head of Supply Chain to find sustainable solutions
Support IPPF Member Associations in improving its data platforms for supply chain management monitoring
Complete mapping exercise of e-logistics monitoring information system (LMIS) platforms in different IPPF MAs, inclusive of a market analysis of platforms available
With the Head of Supply Chain, support the roll out of the FP VAN amongst selected MAs including addressing challenges and proposing improvements
Contribute to IPPFAR documentation of lessons learned from the implementation to refine effective approaches and strategies for RHCS
Work to strengthen the interaction between IPPF MAs/collaborative partners and Ministries of Health and UNFPA Country Offices
Collaborate with MAs /collaborative partners to support countries advocacy efforts with civil society, private sector, and other national stakeholders in lifting respective legal and regulatory restrictions to create an enabling environment to reproductive Health Commodity Security (RHCS)
Support MAs /collaborative partners in securing access to commodities in domestic environments by establishing and expanding relationships with national stakeholders and participation in national quantification exercises, continuously mapping status and progress
Ensure to strengthen the relationship between IPPF MAs/collaborative partners and UNFPA country offices, facilitating recurring meetings in individual countries, continuously mapping progress and records of those meetings, resulting in improved access to donated commodities and increased collaboration through TA activities
Collaborate with UNFPA Supplies Last Mile Assurance team in planning and executing spot-check on IPPF collaborative partners/MA’s, ensuring to implement lessons learned from audit findings, inclusive of Good Warehousing Practices findings and administrative findings
Other tasks
Build and maintain positive relationships with all members of staff, and contacts outside the Federation, including with representatives of Ministries of Health, UNFPA, and other agencies as required.
Collaborate as a permanent member of the ARO technical bid committee
Maintain, develop, and manage a substantive and technical collaboration with regional platforms in RHCS
Take collective responsibility for safeguarding.
To undertake any other reasonable duties as may be requested from time to time.
PERSON SPECIFICATION
Competencies
PROFESSIONALISM:
Has knowledge of a wide range of SRHR programmes and innovations, specifically related to SRH commodity management and strategic sourcing
Has knowledge of the region and/or countries as per IPPF delimitation, including the political, economic, and social dimensions
Is motivated by professional rather than personal concerns.
PLANNING & ORGANIZING:
Develops clear goals that are consistent with agreed strategies
Identifies priorities and knows when to adjust priorities if necessary
Allocates appropriate amount of time and other resources for completing work
Foresees risks and allows for contingencies when planning.
TEAMWORK:
Collaborates and co-operates with colleagues to achieve organizational goals
Solicits input by genuinely valuing others’ ideas and expertise
Empowers others to translate shared vision into results
Works independently and as a team member
Shares credit for team accomplishments and accepts joint responsibility for team shortcomings.
ACCOUNTABILITY:
Delivers outputs for which one has responsibility within prescribed time, budget, and quality standards
Works on multiple deliverables simultaneously, independently and meet deadlines without compromising quality
Operates in compliance with organizational regulations and rules
Has strong report writing and presentation skills.
COMMUNICATION:
Speaks and writes clearly and effectively in a tone, style, and format to match audience
Listens to others, correctly interprets messages from others and responds appropriately
Asks questions to clarify, and exhibits interest in having two-way communication
Demonstrates openness in sharing information and keeping people informed
Has excellent influencing and negotiating skills.
Education & Qualifications
Masters degree in international business, supply chain management, logistics (or equivalent).
Work Experience
At least five years’ experience in similar position with a minimum of 3 years in a management role in a supply environment – essential
Experience working with international pharmaceutical / health supply chains in low- and middle-income countries – essential
Experience in dealing with international agencies like UNFPA – desirable
Languages
For this post fluency (both oral and written) in English and Portuguese / French is required.
Assessment
Evaluation of qualified candidates may include a desk review and/or an assessment exercise which may be followed by competency-based interview and written test.
Personal Attributes
Subscribe to IPPF’s Mission, Vision, and Values
Embrace working in a multicultural environment
Interested individuals should submit an application form using the link below (attached) and a 1-page cover letter to: hroffice@ippf.org with the job position you are applying for as the subject of the email, latest by 26 May 2022. Please note that we will not consider applications that are not done in the requested format.IPPF is an equal opportunity employer.
Apply via :
hroffice@ippf.org
view.officeapps.live.com
