REF: PU/ADV/01/04/2022
This is an entry level position in the University to this cadre and appointment is on permanent and pensionable terms or on a two (2) year renewable performance-based contract depending on age, citizenship and any other reason.
Academic Qualification
Applicants must have a Bachelor’s degree in Human Resource Management or its equivalent from a recognized university with a minimum KCSE Mean Grade of C (plain) or KCE Div II
Must be a Member of the Institute of Human Resource Management of Kenya IHRM
Experience
Must have at least 2 years’ experience as a Human Resource generalist in a busy corporate institution/organization. With ability to undertake various Human Resource related tasks.
Key Responsibilities
Assist in facilitating various committee meetings by
Scheduling meetings according to committees Almanac and work plan to enable the committees meet their annual objectives.
Booking meeting venue, request for refreshments, assemble appropriate equipment for the meeting to ensure availability in time of the necessary requirements and smooth running of meetings
Resolve normal procedural issues and/or escalate relevant supervisors to ensure smooth running of the institution
Maintain an accurate and up to date HR data in Navision system and excel database;
Collating data/information for drafting reports and briefs to aid in making informed decision
Draft correspondences for review, approval/signature to relay feedback or make inquiries.
Liaise with immediate supervisor on a regular basis for planning and coordination of duties in the office to ensure that all duties are well attended to appropriately.
Assist in coordinating of in-house trainings to ensure efficiency and effectiveness of trainings
Assist in collating feedback from trainees on the effectiveness of training for analysis
Assist in all other HR general tasks on recruitment, performance management, staff welfare matters as may be required to ensure completeness of tasks
Keying in employee data in the Human Resource Information System for ease of preparing reports.
Draft reports as guided for effective decision making
To provide administrative support to the Human Resource Officer in the review of all HR strategies, policies and procedures
Assist in preparation of audit by ensuring that all documents are filed correctly for ease of retrieval and reference.
Preparation of payroll inputs to ensure all employee matters affecting monthly payrolls are summited in time
Assist in Staff Clearance and computation of terminal dues for employees for timely processing of the dues.
support recruitment and induction process as need arises to provide a seamless process
Perform any other task as assigned by the Human Resource Officer
Skills and Competencies
The candidate must:
Have an understanding of the Kenya Labour laws
Be computer literate and have analytical ability
Have knowledge of operating standard office equipment with demonstrated ability to perform a wide range of administrative and office support duties.
Have excellent communication skills (verbal and written)
Minutes taking and writing skills
Have good Interpersonal skills
Have commitment and good work ethics
Be ready to take up additional responsibilitie
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Interested applicants should send four (4) copies of their application for the above position. Applications and recommendations letters from referees should be addressed to,The Vice Chancellor
Pwani University
P. O Box 195-80108, KilifiApplication should also include an up to date CV, providing details of age, marital status, academic and professional qualifications, work experience, email address, telephone, names and contacts of three
referees who are knowledgeable about the competence of the applicant, copies of relevant certificates and testimonials. Applicants with foreign qualifications must submit a Certificate of Recognition from the Commission for University Education.
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