General Position Summary
Under the direct supervision of the GIRL-H Program Manager and GIRL-H Monitoring Evaluation Accountability and Learning Manager, the GIRL-H Monitoring, Evaluation, Learning, and Accountability (MEAL) Officer will support the program team with technical oversight and direction on all monitoring and evaluation needs across implementing areas. S/he will support the GIRL-H Program Manager in ensuring timely and quality reporting. The MEAL Officer will support the provision of program staff with the information and training to capture monitoring metrics regularly and efficiently. S/he will coordinate and support quality data collection and analysis of activities and regularly provide technical oversight, problem-solving, and support to the GIRL-H activities in Kenya.
The MEAL Officer will work directly with MEAL Officers of the local partner organizations in Wajir, Turkana, Garissa, and Isiolo counties of Kenya, ensure quality assurance of GIRL-H program implementation. S/he will contribute to the monitoring and evaluation functions related to tracking GIRL-H program progress and quality through program logframe, which provides an overview of a program’s goal, activities, and anticipated results while identifying how results will be monitored. S/he will be responsible for collecting useful, timely, and actionable information for management, and contribute to the frequent review, reflection, and key learning process to improve performance.
The GIRL-H MEAL Officer will oversee and ensure the collection of quality M&E data for the GIRL-H program, document M&E plans for the program, and develop the data management systems. S/he will assist in implementing review and learning processes (e.g., complaints mechanisms, feedback loops, lessons learned documentation and sharing, etc.). S/he will work closely with the local implementing partners and other stakeholders involved in program implementation in order to ensure a coherent and comprehensive program is implemented, lessons are learned and experiences are shared across the various sectors and program teams. The GIRL-H MEAL Officer will support the activities of the external evaluator in the review of tools which will form the basis of program monitoring and on-the-job assistance for local implementing partners.
Additionally, the position requires management and analysis of cloud-based datasets for timely, and often real-time, visualization and utilization. The GIRL-H MEAL Officer will work with the GIRL-H Monitoring Evaluation Accountability and Learning Manager to continue to develop an end-to-end standard for mobile data, which includes building and maintaining dashboards of program progress and performance, linkages of CommCare data to other efficient platforms. Gender Equality and Social Inclusion (GESI) is key to Mercy Corps programs, therefore the MEAL Officer is required to own this component and ensure GESI sensitivity is integrated into his/her work area.
Essential Job Responsibilities
Monitoring, Evaluation, and Accountability, and Learning
The GIRL-H MEAL Officer will work with the GIRL-H Monitoring Evaluation Accountability and Learning Manager to develop appropriate monitoring, tracking, and reporting systems, tools, and templates (including an M&E plan) that enhance monitoring of program outputs and quality, generate quality evidence on program impact, and promote and ensure the use of data for decision-making processes.
Work with the GIRL-H Monitoring Evaluation Accountability and Learning Manager to develop, manage, and maintain up-to-date GIRL-H Program databases that reflect progress through Monitoring, including Sex and Age Disaggregated Data (SADD) participants counts, and facilitate timely information updates, data quality assurance, sharing of information and learning, etc, while ensuring consistent and accurate transfer of data from both physical and virtual assessments and monitoring tools to internal databases.
S/He will carry out regular monitoring and field visits to all counties of Marsabit, Wajir, Turkana, Garissa, and Isiolo program communities for spot checks, data collection and validation through post-distribution monitoring, focus group discussions, and key informant interviews, including data validation, assuring quality control measures, timely data submission in coordination with the local partners MEL Officers.
S/He is responsible for data indicator tracking and analysis, linking it with evidence on a regular basis, and ensuring that data and metrics in field reports are accurate.
Remain updated with developments among the Mercy Corps GIRL-H community and agency-wide MEAL trends and resources, and ensure that the local implementing partners MEAL team are applying Mercy Corps guidance and policies appropriately and in a timely manner.
Play a key role in the development and leading in the review of result chains, intervention strategies, M&E frameworks, and document changes to generate learnings and ideas for the GIRL-H programs.
While ensuring quality data collection for program activities, and monitoring the quality and completeness of data sets, the GIRL-H MEAL Officer will further ensure the timely preparation of data analysis at the area level and share with the Research and Evidence Director for consolidation of internal and external quality and informative monthly and quarterly reports.
S/He will lead and also participate in the development and implementation of assessments, studies, surveys, and data collection methodologies.
S/He will work with the local implementing partners MEAL Officers and Program teams to integrate M&E into the GIRL-H program planning and implementation systems and ensure adherence to Mercy Corps M&E minimum standards.
Coordinate with the MEAL Officers of the local implementing partners in Wajir, Turkana, Garissa, and Isiolo counties to ensure timely quality data collection and entry.
Support use of digital data collection for M&E needs wherever possible.
Support documentation of program progress through tracking attendance sheets, photos, etc.
Lead in the development of reports on monitoring findings and program participants’ stories.
In conjunction with the GIRL-H Program Manager, lead in Lessons Learned sessions and disseminate results across the teams.
Data Analysis and Reporting
Support the program team in data collection and data analysis.
Liaise with other program teams and M&E staff as required to ensure that the program databases complement and align with each other. This will ensure that data on program outputs and program impacts are aligned and reported together.
Coordinate with the GIRL-H program team and the local implementing partners team to review indicator updates on a monthly basis.
Generate and integrate data reports in the form of tables, graphs, charts, narratives, and appealing visuals from the program databases at regular intervals, ensuring reports/information are available for program implementation staff as required, and to fulfill internal and external reporting requirements.
Facilitate data analysis with the program implementation team as requested, while reviewing and editing data in reports as requested and required.
Contribute to program achievement reporting on Power Bi, Activity Info, and other relevant reporting mechanisms.
Support in the intra-agency referral mechanism.
Capacity Building
The MEAL Officer will strengthen the capacities of all relevant team members to develop and maintain a robust M&E system, and to implement program-monitoring tools, accurately enter program data into relevant databases, and enable them to develop excellent reports and other documents
S/He will strengthen the capacity of local implementing partners in the area of M&E and reporting.
Support timely production of weekly, monthly, quarterly, and annual donor reports based on agreed performance indicators.
Adapt existing protocols and plans to mentor and coach colleagues to enable them to develop high-quality reports.
Facilitate periodic reflection and analysis of program monitoring information that feeds into programming and learning
Accountability to Program Participants
Mercy Corps team members are expected to support all efforts toward accountability, specifically to our program participants and to international standards guiding international relief and development work, while actively engaging participants’ communities as equal partners in the design, monitoring, and evaluation of our field activities.
The GIRL-H MEAL Officer will ensure that Mercy Corps’ Community Feedback and Accountability Mechanism is clearly communicated to program participants and that the hotline numbers are visible to end participants throughout the program. S/He will ensure all activities are gender-sensitive and follow Mercy Corps’ Gender Equity Policy, apply Do No Harm standards to ensure activities do not have detrimental effects on vulnerable communities.
Influence and Representation
Support and coordinate field learning visits to counties, communities, partners, and external visitors, such as donors and media, in collaboration with GIRL-H Program Manager.
Support the GIRL-H Program Manager in coordination and communication of field activities with other non-governmental organizations, and government partners for effective synergy, thereby avoiding service duplication, but enhancing support for an enabling environment for GIRL-H program interventions.
Establish and maintain a productive working relationship with the GIRL-H Program Manager, local implementing partners, and stakeholders, and work in unison to develop complementary joint monitoring, evaluation, and adaptive management structures where possible.
Ethics and Integrity
All Mercy Corps staff are expected to behave ethically and demonstrate the highest integrity in their professional and personal life. Mercy Corps has zero-tolerance for any form of fraud, corruption, abuse, harassment, or exploitation. Any breach of our policies or misconduct will lead to disciplinary action or may lead to termination.
Security
Ensure data protection policies are adhered to, establishing security controls for software, hardware, and archive beneficiary databases.
Organization Learning
As part of our commitment to organizational learning and in support of our understanding that learning organizations are more effective, efficient, and relevant to the communities they serve, we expect all team members to commit 5% of their time to learning activities that benefit Mercy Corps as well as themselves.
Supervisory Responsibility: None.
Reports Directly To: GIRL-H Program Manager with strong dotted lines to the PMU Manager, Monitoring Evaluation Accountability and Learning Manager.
Works Directly with: Program Officers, local implementing partners field team (Program, MEAL, Finance, HR, Operations), and global GIRL-H technical team.
Minimum Qualification & Transferable Skills
Must hold at least a bachelor’s degree in social science, Statistics, Business administration or relevant field
At least 4-5 years of program monitoring and evaluation experience
Should understand concepts and demonstrate skills in monitoring and evaluation, project cycle, results chain and frameworks, participatory monitoring
Should be able to design and implement surveys, have knowledge of commonly used probability and purposive sampling techniques
Must have good writing and analytical skills
Should have knowledge of quantitative and qualitative data collection, reporting techniques. S/he should understand and be able to apply basic measures of central tendency and spread
In addition to Microsoft Excel, the incumbent should demonstrate fluency in use of at least one data management software including MS Access, SPSS, and STATA.
Knowledge about CommCare and PowerBi is required.
Must be fluent both spoken and written English.
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