Job Purpose
The position is responsible for the filing, retrieval, receiving and dispatching of mails, documents and files in line with approved standards and procedures.
Key Responsibilities/ Duties / Tasks
Operational Responsibilities / Tasks
Continuously identify and sort records for archiving and disposal to decongest storage space;
Scan documents for faster retrieval of information;
Receive, date stamp and record incoming mails;
Serialise and file records in appropriate subject files;
Collect mails from the post office;
Record and dispatch outgoing mails;
Arrange files in the Registry;
Keep track of files in and out of the Registry;
Maintain and repair torn and won out files;
Deliver files and mails to action officers;
Track file movement by taking daily census with action officers;
Keep safe custody of keys to the Registry;
Liaise with contracted couriers to dispatch mails;
Responsibility for Physical Assets
Computers
Filing cabinets, furniture and files
Decision Making / Job Influence
Operational
Working Conditions
Office setting
Job Competencies (Knowledge, Experience and Attributes / Skills)
Academic qualifications
Diploma in Records Management or in a related field from a recognized institution
Previous relevant work experience required.
Two years of relevant experience
Functional Skills, Behavioral Competencies/Attributes:
Meets the requirements of Chapter Six of the Constitution;
Good interpersonal skills;
Knowledge of relevant computer packages;
High level of attention to detail;
Ability to work well with teams; and
Ability to work with minimum supervision under strict deadlines.
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APPLICATION PROCESSInterested and qualified persons are requested to submit their applications indicating their current salary together with detailed Curriculum vitae, copy of national ID, copies of academic and professional certificates and testimonials. Details of the positions are in the Commission website.Application to be submitted in a sealed envelope clearly marked at the top “Application for the position of……” and mailed OR delivered to:The Commission SecretarySalaries and Remuneration CommissionWilliamson House 6th Floor4th Ngong AvenueP.O. Box 43126 – 00100NAIROBITo be received on or before 25th April, 2022.
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