The Opportunity
Reporting to the Executive Director People & Culture (P&C), and working closely with the P&C management team, the PMO Analyst will play a key role in providing internal communications and support for a variety of projects within P&C.
This is a varied role and you will directly contribute to a range of initiatives transforming P&C operations across the organisation.
Responsibilities may include;
Supporting the Executive Director P&C and P&C Management Team on projects and initiatives, progressing actions and ensuring competing priorities are managed and coordinated with other work programmes.
Working with the Executive Director, P&C management Team and internal communications on developing and implementing the internal communications strategy for P&C.
Liaising with the P&C management to ensure communication strategies are integrated and aligned to build employee engagement and compliance.
Draft and / or coordinate preparation of agendas, papers and newsletters for P&C related board/ board sub-committees, departmental and other network meetings, ensuring these are circulated within agreed timescales and taking meeting minutes as required
Organising and coordinating agenda department level meetings and workshops
In conjunction with the P&C management Team, work with a range of stakeholders to maintain an overview of key planned activity, including P & C Calendar and Roadmap to deliver the strategy and track progress against critical milestones.
Gather and analyse data to help the organisation understand progress against the strategy and to prioritise resources effectively, and produce regular and ad hoc reports
Support identification of interdependencies between P & C strategy implementation activities, mapping key interdependencies and maintaining visibility of the critical path
Consolidate annual plans and review for expected content
Oversee correct document storage and other information, knowledge management and communication and collaboration tools, supporting the work of a diverse and geographically dispersed team.
Work with Internal Communications team and the Gatekeeper function to support timely and consistent communication and messaging to stakeholders at all levels
The Individual
You bring;
Demonstrated understanding of the project management lifecycle and key elements of project planning
Understanding of risks, issues and dependencies together with how to identify and mitigate them
Experience of working with stakeholders at senior managerial levels.
Experience of working through influencing outside direct line-management relationships in order to achieve results
Excellent organisational abilities, able to prioritise tasks and work under pressure to tight deadlines.
Collaborative approach to work, listening actively to stakeholders and adapting to their concerns, and the ability to prioritise competing stakeholder requirements
Strong project management, written and verbal communication and presentation skills.
Logical reasoning – to demonstrate the rationale behind any recommendations.
Outstanding spoken and written communication skills, including representing information visually. High level of skill in Excel and PowerPoint
Attention to detail, accurate and observant and ability to handle confidential correspondence in a professional manner.
Time and task management, with professional and organised approach to delivery
Resilience and comfort in working with uncertainty
Fluency in English
Highly efficient and organised, able to prioritise and multitask
Adaptable and a team player
Comfortable in working in a diverse environment and a strong promoter of equality
Strategic thinking and innovation: constantly looking for ways to improve the outcomes for Plan.
Balances strategic perspective with practical delivery critically evaluates work effectiveness and searches for better ways of working.
Apply via :
al.org
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