Tasks & Responsibilities
Manage the calendar and email inbox for the Director
Organise, arrange and coordinate meetings including timely planning, note-taking and follow-up with minutes
Coordinate priorities – and oversees progress on priorities – with research, administrative, and operational staff
Act as the focal point with all staff in all offices to ensure smooth communications
Communicate on behalf of the Director with the staff and external stakeholders
Keep track of strategic objectives and follow-up on progress
Summarize achievements/priorities on a weekly basis
Prepare materials and briefing documents ahead of partner, donor and networking meetings.
Identify and fill in research and business development gaps as required
Opportunities for Growth
Working at Samuel Hall means that you are contributing to ground-breaking, innovative, and rigorous work that bridges research, implementation and policy. Most of our training happens on the job, but as part of our investment in learning and development, everyone is encouraged to apply for up to five days of paid professional development leave and financial resources to enable them to acquire new skills and knowledge. We commit to helping you to:
Grow within the organisation, with gradual increases in responsibility and accountability, and exposure to our different roles within the Development Unit.
Grow to become a sought-after focal point for development and humanitarian actors, with the opportunity for continued learning, and the chance to become a key voice in your area of expertise. Grow your personal and professional network as we expand our list of partners.
Vacancy Requirements
Required
A Bachelor’s degree in a relevant field
Excellent spoken and written skills in English and French
A minimum of one years experience in Assistant Tasks
Strong coordination and communication skills
Strong presentation and speaking skills
Keen attention to detail
Ability to be patient and to work well within a global team
Ability to cope well under pressure, work occasionally irregular hours and meet tight deadlines
Demonstrated interest in humanitarian and development work, foreign affairs
Desirable
A Master’s degree in a relevant field
Prior knowledge of editing and research in contexts of migration, displacement, and international development.
Prior experience in business development
Past experience specific to the Middle East and North Africa, Central/South Asia and/or the East and Horn of Africa
Knowledge of key donors, institutional frameworks and stakeholders
All applicants should send their cover letter and CV in separate PDF files; each labelled: “CL/CV – Full name of Applicant” with the email subject line clearly expressed: “Name – Executive Assistant”. Three samples of relevant work and three references should also be included.Please provide current or previous salary information.Samuel Hall is an equal opportunities employer. Applicants who do not follow the required format will not be considered. Only selected applicants will be notified, and interviews are conducted on a rolling basis.
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