DUTIES
Assist the Finance Manager in the development, documentation, implementation, and monitoring of National Office’s financial transactions to ensure that transactions are recorded on an accurate and timely basis in line with fund accounting practice, and financial reports are provided to stakeholders
Maintains current knowledge of local government financial accounting regulations and ensure compliance with tax regulations and other legal requirements
Ensure the implementation of all internal control processes and applicable donor requirements in all disbursements and transaction.
Oversee the production and storage of financial data and reports for the organization
Participate in the development of the annual budget and ensure that the National Office office is spending according to budget through preparation of monthly budget versus expenditure analysis
Support with budget preparations for purposes of proposal development for donor-funded activities.
Ensure the integrity of data posted into the General Ledger and subsidiary ledgers.
Ensure monthly reconciliation of Balance sheet ledgers and if any recommend for correction journals after the closure of the month.
Supervise and provide support to direct reports ensuring bank and petty cash accounts are accurately and timely maintained, required supporting documentation for expenditure and journal batches are prepared and secured, and funds transfers are reconciled each month
Uploading of journals into the Financial Management System for review by Finance Manager.
Participate in tender and procurement committee deliberation by providing independent financial advice on budget allocation, cost minimization and maximize output and ensure it complies with the laid down policies regarding procurement including donor procurement requirement and implementation of audit recommendation in regards to procurement processes.
Preparation of monthly bank reconciliations as per the stipulated timelines.
Assist Finance Manager in conducting the month-end and quarterly end close process, including consolidation of project accounts, reconciliations, revaluation and preparation of financial statements
Advise and implement financial policies and procedures while promoting best practices in all accounting activities.
Ensure standards for documentation; including forms, support documents and procedures for retention of documents including proper and systematic filing are observed
Assist in the preparations for the year-end audit and Project audits including providing all necessary documents.
Act as the bank agent and ensure that all electronic payments are uploaded to the relevant banks accounts for review and approval by signatories.
Act as the head of Finance in the absence of the Finance Manager.
Perform any other duties as directed by your supervisor
KEY PERFORMANCE MEASURES /INDICATORS
Timely preparations of reconciliations
Strengthening Financial Management systems and risk reduction
Timely update and submission of internal financial reports
QUALIFICATIONS
University Degree in Accounting, Finance, Commerce, or Business Administration
Professional accounting qualification. Minimum Certified Public Accountant Kenya Part II
KNOWLEDGE, SKILLS & ABILITIES REQUIRED
In-depth understanding and proficiency in the use of accounting systems particularly SunSystems.
Ability to train and support field program staff in accounting matters
Good communication skills, both written and verbal English and National Language
EXPERIENCE
At least 3 years and above of middle level working experience in a busy accounting environment in a NGO or Not-For-Profit sector.
OTHER INFOMATION
Willing to uphold Christian principles of HFH Kenya
Confidentiality
Honesty
High levels of integrity
To apply, email your application (Cover letter & CV) to hr@hfhkenya.org with your name and position applied for in the subject line.The closing date for receiving applications is no later than 4.00pm EAT on Saturday 26th March 2022.
Apply via :
hr@hfhkenya.org
