Description
The Group SCM, Facilities & Administration Performance Manager will work closely with the Heads of Supply Chain, Facilities & Administration and the respective Category Excellence Teams to provide the support services, necessary for delivery of supply chain services in the entire Equity Group, including (but not limited to) Business Performance reporting, PtP process improvement and digitization,Supply Chain Legal, Risk & Governance, sourcing process audit/ administration, Facilities and Admin maintenance & projects process improvement and staff Learning & Development. The Manager will also work closely with Group Finance team in reporting, financial analysis and budgeting to drive desired business performance especially on savings to plan, cost optimization, key strategic business initiatives and business insights.
Job Responsibilities/ Accountabilities:
Business Performance Reporting
Drive consolidation of monthly supply performance packs for each subsidiary and at Group level
Drive consolidation of monthly KPI/SLA performance packs for Facilities and Administration for each subsidiary at group level. This include but not limited to Property Asset class and all SCM BU Budget performance.
Analyse and follow through performance insights (e.g. savings to plan, corrective actions, focus areas) on monthly basis
Develop and oversee a process for capturing, cataloging, analyzing, and disseminating key lessons to be learned from Facilities and Admin processes.
Lead the planning cycle across the group
Risk & Governance (compliance) Reporting
Operation Planning
Review and break down the Facilities and Administration goals for the budget, team, and resources required to put the plan into action.
Articulate contingencies for goals with significant potential financial impacts and Identify actions that would be taken if actual results begin to stray significantly.
Project the anticipated impact on financial performance. Project expected changes to expenses related to each goal, and their effect on financials.
Regularly track progress and continually keep strategic priorities and related objectives and goals front and center and produce monthly reports on the same.
Purchase-to-Pay (PtP) & Supply Chain Process Improvement/digitization
Lead the supply chain digitization and automation initiatives
Search and implement PtP process improvement to drive effective and efficient supplier service delivery
PtP support – analyse and follow through supplier account management actions with category managers, and PtP team within Finance.
Sourcing Process Oversight
Enforce process compliance all stages of sourcing to ensure closure and accurate documentation leading to sourcing decisions made;
Manage supplier financing initiatives throughout the Group including accurate records of supplier accounts onboarded by Equity and coordinate with the Heads of Supply Chain to supplier finance solutions
Manage open POs, dormant supplier accounts, preferred supplier lists, one-time vendor account, single sourcing approvals, monitor validity of supplier BCP for the Group
Legal Support:
Developing and Sustaining the necessary supply chain, facilities, administration and project implementation processes to ensure all Equity Group’s key legal and business risks are effectively mitigated and the controls put in place as well as the management action plans are enforced.
Risk & Governance:
Establishing and Facilitating the convergence of procurement on Risk Matrix formulation, Risk Mitigation and Management.
Establishing an operational structure that optimally executes the strategic plan in the Facilities and Administration departments
Audit Support, ensuring that the Group Audit and Risk Functions engage the department teams effectively and in a structured manner to optimize testing and rating.
Governance – Ensuring supply chain process compliance across the Group and owning the supplier compliance agenda through due diligence enforcement, training and promotion of ethical sourcing practices.
Staff Learning & Development:
Provide leadership in determining training & development needs for all staff in the Department and planning delivery of the same.
Coordinate with Human Resource department to ensure hiring plans meet the department’s business needs
Qualifications
Key Critical Competencies
High integrity, firm and assertive
Excellent stakeholder engagement and management.
Strong analytical skills and problem-solving skills i.e. Ability to analyze business trends and drive performance insights
High appreciation of process controls, risk, governance and ethical business practices.
Good financial acumen and commercial appreciation of businesses like Equity.
High personal standards and goal oriented / Results driven
Strategic orientation and ability to challenge the status quo
Teamwork skills and the ability to lead and motivate others
Qualifications:
Academic requirement – University degree in Commerce, Business Administration or its equivalent. MBA is an added advantage
Professional qualification (e.g. CIPS, CPA (K), CA, ACCA or its equivalent) is an added advantage
Length of experience – 6-10 years’ experience in a professional audit firm or a Procurement function in a large organization.
Length of minimum management experience – 3 Years
Experience in project design & delivery and in audit and training is an added advantage
Closing Date Apr 6, 2022
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