Job Purpose
The Grants Officer will administer programme procurement for a range of suppliers (especially in relation to travel, events, and logistics), support programme operations and logistics, and provide support in other administrative areas of programme delivery for the Somali Dialogue Platform.
KEY RESPONSIBILITIES
Support effective programme procurement: (30 %)
Assist the Platform team with procurement related services managing competitive procurement processes, and assessing bids and quotations
Develop and maintain the platform’s procurement plans and ensure all are reviewed and updated regularly
Establish and regularly update the Platform prequalified services providers list.
Upload all procurement documents on Dropbox and update as necessary.
Support effective programme operations and logistics: (50 %)
Receive and facilitate Platform team and consultants travel requests, flights bookings, logistical support such as airport pick-ups/drop offs, accommodation arrangements, events venues, and other ground transport.
Maintain and regularly update the Platform movement tracker.
Support Platform staff and consultants complete travel plans, and upload on the drobox once approved
Manage logistics for Platform events in Nairobi and within Somalia, supporting venue identification, booking and procurement and other administrative aspects of events.
Support the logistical implementation of staff safety and security policies as required
Support effective programme administration (20%)
Keep the Platform asset register and update it as necessary.
Work co-operatively with the Platform team to support efficient and effective office administration (completing all RVI administrative requirements) in Nairobi and Mogadishu
Support the Grants & Operations Manager in complying with the grant requirements on all expenditure and regular reporting on them (as required).
Any other tasks assigned by the supervisor.
PERSON SPECIFICATION
Knowledge and Qualifications
Bachelor’s degree in Business Administration/Logistics, Public Administration, or related field
Accounting qualification highly desirable
Must be professionally proficient in written and spoken English and Somali
Must have the right to work in Kenya
Experience
At least three (3) years of experience in a similar role in the development sector, supporting programme administration, operations, travel and logistics in Somalia
At least two years of procurement experience in a conflict-affected country
Proven experience of maintaining effective procurement and logistics records
Skills and Abilities
Strong knowledge and understanding of procurement and operations standards, and audit requirements
Able to manage a range of tasks in a fast-paced and dynamic programme setting
Good interpersonal skills and both oral and written communication skills
Must be able to engage positively and productively with diverse team, stakeholders, partners/service providers.
Apply via :
riftvalley.wufoo.com
