Administrative Lead and Receptionist

Job Summary
We are looking for an individual who will partner with the Roche East Africa team to provide administrative and operational support. The role involves coordination, supervision of and leading the administrative activities across the organization. The role is a permanent position and the individual will report to the Finance Manager.
Key Roles & Responsibilities

Responsible for the day-to-day administrative tasks including support to the entire organization on general administrative activities
Coordinate administrative procedures and devise ways to streamline the processes
Responsible for the front-desk activities including welcoming staff and guests, distributing correspondences, answering and forwarding phone calls
Proactively anticipating organizational administrative needs and facilitating operations
Welcoming new staff, organize and manage orientation and work with the line managers on the induction and training program
Provide administrative support in organizing for internal and external meetings and events
Coordinating travel arrangements for visiting travelers and external stakeholders
Support senior leaders in administrative tasks
Supervise and oversee the facilities services while ensuring smooth office operations
Support with operationalization of Safety, Heath and Environment (SHE) protocols in the office in alignment with the SHE officer
Performs other related duties as required

Qualifications

Bachelor’s degree in Business Administration, Communication or similar
Proficient with Google workspace/suite and other related work productivity tools such MS Office, a plus is proficiency in Trello and Workday
Proven excellent project management and organizational skills with a demonstrated ability to deliver high quality, accurate work on time
Effective written and verbal communication skills
Ability to prioritize effectively and multitask and adhere to established deadlines
Strong presentation and analytical skills. Attention to details

Experience

Administrative & Operations support experience of over 5 years
Prior experience as an Administrative Manager is a plus
Prior experience in Pharmaceutical companies is a plus

Apply via :

careers.roche.com