Key Accountabilities
Review accounting documentation to ensure completeness and compliance with SAC policies.
Ensure financial transactions are processed and filed in line with SAC’s finance manual, including:
Ensuring that voucher documents are supported, correct and entered into the system
Ensuring the timely follow up of the activity advances taken by staff & that justification documentations are correct and complete
Assist with the monthly/quarterly reporting to management and donors, including generation of
project spending reports to highlight any variances to the budget.
Assist with procurement, ensuring that activity is in line with approved procurement ceilings and
procedures. This includes supporting the sourcing and analysis of quotes to ensure SAC gets value
for money, following up with suppliers and maintaining procurement files and transactions
Maintain an up-to-date vendor database including management of preferred supplier contracts
Facilitate the efficient movement of employees, materials and other resources from office to the
field and vice versa, including arranging taxis or car hire and booking accommodation and travel
Provide administrative support to the team to ensure smooth running of the office operations.
Ensure office assets are monitored, secured and maintained through updating the asset register,
registering/tagging assets, insuring fixed assets and safe storage
Ensure the office environment is well maintained and secure, including monitoring access and key holders
Learning & skills
The role requires a Minimum CPAII or Degree in Business management from a recognised institution,
along with post qualification experience in finance for at least 3 years, including experience in processing
financial transactions, maintaining effective financial and accounting systems and assisting with the
preparation of financial and management reports. Experience of providing general business
administration is also required.
Creativity & reasoning
The role works within the parameters of well-defined financial policies, processes and procedures.Supports the monthly and quarterly reporting to management and donors, which involves collating,
validating and analysing data and financial information in line with established finance and reporting
procedures.
Communication & interaction
The post holder needs to remain cognisant of work-related interdependencies with others within the Hub,
SACK and SAC UK, and therefore coordinate well and build relationships to foster team cohesion. This
requires good written and verbal communication skills and strong interpersonal skills, including the ability too listen and work across cultures.
Stewardship
No line management or supervisory responsibilities
Supports the budget holder with procurement and financial processes for the team
Responsible for ensuring hub team assets and the office are monitored, secured and maintained
Judgements & actions
The post holder works with clear direction and in accordance with established processes and procedures
but will need to prioritise and organise their varied workload to meet operational needs and deadlines.
Where unusual situations arise, the post holder is expected to undertake problem solving, with difficult
and non-routine issues being refereed to the line manager.
Working environment
A pleasant, stable and supportive working environment.
Apply via :
sendacow.org
