KEY RESPONSIBILITIES
General Procurement:
Receive and verify documents for requisition of services to ensure adherence to procurement policies and guidelines
Maintain a procurement schedule/tracking tool aligned to the various work plans
Source for quotations from pre-qualified suppliers and negotiate for best prices and value
Prepare comparative bid analysis with recommendations & justification and facilitate approval
Raise LPOs in Business Central (online platform) for approval and issue the same to vendors /suppliers
Receive and verify the goods supplied to AKF and ensure that invoices received reconcile to purchase orders and matching receipts to purchase orders
Compile documentation to support payment of goods and services rendered to AKF
Generate various procurement reports as guided
Develop appropriate systems, policies and procedures for the management of AKF’s assets, and maintain an asset register for the same.
Maintaining good supplier relations and negotiating contracts
Reviewing, comparing, analysing, and approving products and services to be purchased
Working with the Property Manager on all property procurements for various AKDN agencies.
Working on the tendering process for various property requirements i.e., land valuation, lease renewals, repairs, and maintenance that may arise within AKDN agencies
Review Uganda and Tanzania team procurement requests and contracts before signing off by the Regional Chief Executive Officer.
Regularly review the procurement process, identify gaps, and make improvements.
Following and enforcing AKF’s procurement policies and procedures.
Coordinating Greenhouse Gast Emissions data collection and reporting for Kenya, Tanzania, and Uganda.
Procurement for Consultancies
Review Terms of Reference, and RFPs, advertise and receive proposals for various consultancies
Pre-screening proposals submitted for various consultancy services
Taking lead in the evaluation of proposals and selection of consultants for various projects.
Contract drafting and management including follow ups on progress as well as invoices.
Supporting with payments for various consultants.
General Insurance:
Under the guidance of the supervisor, facilitate Insurance of AKF assets in line with the asset management policy
Facilitate preparation, submission and follow up payment on general insurance claims
Prepare insurance premium schedules and follow up with all stakeholders to ensure the timely payment of the same and continuous reconciliation of the statements
Issue property insurance invoices for AKDN agencies and submit the same to the Regional Property Manager /department for follow-up on payment
Coordinate yearly AKF Kenya Vehicle valuation process. Work alongside various stakeholders to ensure on time renewal of vehicle insurance.
Ensure timely payments of insurance premiums
Travel, Accommodation & Transport Services:
Source for flight and accommodation quotations and, in consultation with the traveler, facilitate reservations accordingly and in line with AKFEA procurement guidelines
Where applicable or as may be required, source for ground transport or driver services
Reconciliation of invoices and payment of vendors in BC
The requirements
University degree in Business Administration or equivalent
Diploma in purchasing and supply from CIPS. A holder of CPA (1) will be an added advantage.
Computer applications in Excel, Word and in particular Oracle i-Procurement and Oracle Purchasing
At least five years Work experience in a similar or equivalent job.
High level of integrity
Good interpersonal skills
Required Skills and Competencies:
Adaptable, flexible, able to take initiative and prioritize among competing demands
A good team player with strong interpersonal skills, outgoing personality, and ability to work independently and effectively under pressure and on strict deadlines and in a multicultural setting
Excellent knowledge of computer applications
Excellent oral and written communications skills in English and Swahili
Adherence to AKF’s values and safeguarding policy.
Interested Candidates should send their CVs and Cover Letters not later than 23rd February 2022
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