Responsibilities
Develop and maintain office systems and protocols.
Provide clerical and administrative support including coordination of mailings, document archiving, and errands.
Coordinate frequent travel for staff including visas, hotels, flights, and ground transport.
Develop and maintain office vendor relationships (e.g., office equipment, furniture, IT equipment, cleaning services, etc.) and evaluate cost-effectiveness.
Order, restock, and organise supplies. Ensure general cleanliness of the office.
Track invoices, purchase orders, and receipts.
Handle event logistics. Book event spaces, audio-visual equipment, and catering and facilitate event activities.
Draft and track letters, make appointments, and follow up as necessary.
Support technical teams in conducting surveys as and when required.
Perform any other task assigned.
Qualifications
Bachelor’s degree.
3 years of experience in administration.
Ability to multi-task and handle short-term deadlines and conflicting priorities.
Strong attention to detail.
Proficient with Microsoft Office, including Excel.
Strong communicator with excellent written and oral skills in English.
Excellent problem-solving skills.
Ability to work both independently and as part of a team in a fast-paced environment.
Demonstrate a high level of integrity and professionalism.
Ability to lift light loads and retrieve/move items around the office.
Experience in sourcing office supplies and vendor negotiation.
Good grasp of computer networking for a midsized office.
The salary will be commensurate with experience. Interested applicants can apply by sending the following information to africajobs@itdp.org with “Associate 1, Administration, Kenya” in the subject line:
Resume and cover letter
Samples of written and visual work.
An idea about improving the public transport system in a city in Africa.
The position will remain open until filled.
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