Responsibilities
Organize and manage project logistics as directed by the research coordinator
Facilitate project procurement needs by raising necessary requisition documents and ensuring that the necessary approvals are timely obtained.
Follow up with all approving departments on requisitions made and ensure timely delivery of expected outcomes
Handle all project dispatch as and when need arises and follow up for confirmation of delivery
Facilitate allowance for government staff attending project meetings
Raise project travel logs indicating travel/transport requirements monthly
Receive, sort and route communication as may be directed by the Research coordinator
Assist the administrative officer in receiving project guests and directing them appropriately,
Scheduling and monitoring all appointments/meetings
Assist in organizing for seminars, workshops, training sessions and performing support roles during the sessions
Assist the administrative officer in ensuring proper filing and documentation of all relevant materials.
Assist the administrative officer in updating and managing filing index
Update mail/phone directories
Routinely advice the research coordinator on need for re-ordering department supplies
Requirements
Must hold a Diploma in Business Administration/Communication or supply chain management
Have at least 3 years of relevant experience in similar work
Be proficient in computers applications, particularly MS Office Suite
Any other relevant training in office administration will be a distinct advantage.
Have excellent written and verbal communication skills
Show demonstrated initiative; ability to set goals and priorities and work effectively with minimum supervision
Be able to work flexible/long hours if and when required
Be able to maintain strict confidentiality
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