Specific duties and responsibilities include:
Manage petty cash disbursements as assigned.
Assist in Inventory and commodity tracking management.
Perform monthly and ad hoc monthly bank reconciliations.
Maintain updated records of all the office financial transactions.
Reconcile all supplies statements to PATH’s records and update the Finance Officer of any discrepancies.
Make copies/scans of all finance documents and file in sequence.
Assist in tracking expenses and accuracy for services rendered on account and ensure they are within agreed limits.
Work closely with program staff during trainings and meetings to make payments and check accuracy of details given.
Check the accuracy of the receipts and vouchers presented to back-up expenses for completeness of the support documents.
Check validity of expenses and receipts presented for payment with respect to reasonability, allowability and allocability basis.
Prepare and ensure proper coding on all vouchers prepared by staff for validity and advise necessary adjustments to originator.
Ensure that all invoices received from vendors are processed in an orderly manner and duly supported by proper documentation.
Liaise with the Finance Officer to ensure that expenses recurring in nature are processed and paid in time e.g., telephone, internet, rent and security.
Prepare tax exemption documents (DA1 forms), submit to donor and follow up with vendors for reimbursement when approved DA1 forms are received from donor.
Required Experience
Degree in Finance, Accounting, or related field
Professional Accountancy training CPA or ACCA,
A minimum of 3 years relevant progressive experience preferable in a busy NGO set up.
Strong attention to detail.
High numeracy, sound technical skills and analytical approach to work.
Problem-solving skills and initiative.
Excellent oral and written communication skills.
Good time management skills and the ability to prioritize.
Proficiency in Ms. Office applications especially word and excel.
Hands on experience in Business World will be an added advantage.
Apply via :
path.silkroad.com
