Job Description
Administrative support
Support the AVISA Project manager in communicating with AVISA project partners as well as coordinating events and meetings with partners.
Provide administrative support to AVISA project staff, including but not limited to, recruitment of local/field staff, expense reimbursements, travel logistics, meeting logistics, procurement, etc.
Support the project manager in organizing project events.
Financial Support
Support in the development and management of AVISA sub-grants.
Review and verify requests for advances, payments and expense reports for project partners and staff.
Design user-friendly expense reporting tools and support in collation of fund utilization certificates.
Project Monitoring and Reporting Support
Support project documentation archive and knowledge management.
Liaise with project partners to ensure timely development of coherent plan of work and budgets.
Support in monitoring realistic execution and delivery of project outputs against target milestones.
Support the project manager in collating technical and financial reports from respective partners at agreed frequencies for timely submission to the donor.
Other Responsibilities
Maintain an internal communication mechanism among project partners and Regional office administrative management.
Carry out any other duties to reinforce effective and efficient project administration as may be assigned by Supervisor.
Requirements
Bachelor’s degree in Project Management, Knowledge Management, Business Administration, Monitoring and Evaluation or any other related field.
5 years with good knowledge of theories, practices, and procedures in project partnership, financial, monitoring, and knowledge management.
Proficiency in written and fluency in spoken English is a MUST.
Proficiency in standard software such as minor programming using macros, mail merge, designing customized reports, developing audio visual presentations and advanced skills in Windows Operating System, LAN, and Internet.
Work experience in Program/Project Management and Administration.
Good computing skills; EXCEL, MS-Word, PowerPoint, MS-Project, Web Management etc.
Exhibit the following competencies: Proactivity, Problem Solving, Decision-making, Achievement Orientation and Teamwork.
Ability to work respectfully and inclusively in a diverse, multicultural, multidisciplinary work environment.
Apply via :
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