The role holder will provide assurance over the completeness and accuracy of the initial recognition, quantification, classification, recording and reporting of all revenue and expenditure of the business (CAPEX and OPEX).
The role will also be responsible for the Cash and Treasury of the business by assuring timely, complete, and accurate payments and collections of all costs and revenues.
Responsibilities
Management of the Procure-to-Pay Processes:
Confirm adherence to the due procedures within the Procure-to-Pay process, which includes.
Ensuring the accurate and timely booking of invoices, cost estimates (accruals) by the payables team.
Ensuring 3-way match principle is applied as a primary control and Supplier reconciliations are performed as a secondary control for all payments.
Ensuring timely payment of all company obligations to suppliers, farmers, debt partners, government and compliance bodies and staff
Confirm that the Authority/ Approval (DOA) matrix as pertains payment approvals and bank approvals is followed and that all payments have sufficient approvals by cost centre owners in accordance with the laid-out authority matrix and ensuring changes are made as staff changes happen.
Manage the master data integrity within the Accounts Payable ledger, including account codes and expense classification as well as maintenance of functions, cost centres and all applicable dimensions as per the set-out chart of accounts, for the purpose of facilitating dimensional reporting and detailed variance analysis.
Lead verification of that all expenditure to ensure it is within budget and variances analysed.
Oversee the controls over source and payment documents handling and archiving for the time required to meet audit, legal and tax requirements.
Certify all applicable taxes are applied to or deducted from to outgoing and incoming invoices.
Exercise strict controls over debit notes, supplementary invoices, credit notes, rebates, commissions, and all other supports to adjustments to cost.
Management of Order-to-Cash Processes:
Confirm adherence to due procedures within the Order-to-Cash process, which includes:
Ensuring timely and accurate recognition and recording of all revenue data to facilitate daily, weekly, and monthly reports.
Ensuring daily Gross reconciliations of Volume-Revenue-Cash is applied as a primary control and bank reconciliations are performed as a secondary control.
Ensuring timely collection of all company dues from routes, key accounts and staff.
Exercise strict controls over debit notes, supplementary invoices, credit notes, rebates, commissions, refunds, returns, incentives and all other adjustments and exceptions to revenues and receivables.
Manage the KYC and customer onboarding process from a risk perspective as well as the maintenance and updating of the organization credit policy and continuous monitoring of customer credit risk.
Lead control over credit by flagging overdue/over limit debts and initiating ‘Stop Orders’ instructions on a timely basis.
Manage the master data integrity within the revenue and accounts receivables ledger, including account codes and revenue classification including maintenance of territories, routes, channels, and all applicable dimensions as per the set-out chart of accounts, for the purpose of facilitating dimensional reporting and detailed variance analysis.
Lead controls over, onboarding, source and collection documents and overseeing the safe and orderly archiving of all revenue assurance related documents for the time required to meet audit, legal and tax requirements.
Confirm that all applicable taxes are applied to billings and ETR compliance is maintained.
Lead controls over debit notes, supplementary invoices, credit notes, rebates, commissions, cash back, customer incentives, loyalty programs and all other adjustments to revenue.
Prepayments and Provisions Management:
Manage an efficient and reliable accruals and provisions process, based on trend, insights, and contingent events, and backed by supporting documents and approvals.
Track all prepaid and estimated expenditure and applying timely and accurate accruals and amortization to ensure matching concept is adhered to and balances in the prepayments, provisions and accruals accounts reflect the true position within the business.
Cash flow and Treasury Management:
Lead the preparation of a rolling monthly cash forecast highlighting cash needs in the forecast period and ensuring adequate funding in local and foreign currencies for all OPEX and CAPEX.
Manage the bank master data information and ensure the information held is up to date and active.
Verify postings of all cash transactions to relevant cash books on a timely basis; signing off bank reconciliations; processing FX transactions and managing bank relationships
Reporting:
Participate in the monthly, quarterly, and annual management reporting with specific accountability for revenue completeness, expenses completeness, trade payables, accrued payables, cash and bank as well as working capital movements in cashflow statement.
Perform variance analysis across all dimensions of reporting (functions/cost centres / territories/ account lines etc.)
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