The Bid Specialist is responsible for all tender related activities in East and West Africa and will report into the Head of Bid Management.
Job Description
Key day to day activities will include:
Leading the co-ordination, completion, and submission of bids. This will require managing the input from directors and technical staff.
Working closely with our regional business generation team to deliver best practice documents.
Managing our client and marketing databases.
Working as part of the business generation team and fulfilling other duties as directed (and guided) by the Department head to generally assist in the smooth running of the marketing and business development function.
The Tasks In More Detail Include
Lead with passion to ensure the successful completion of our bid to win process:
Integral coordination and elaboration of the tender documents
Actively coordinating tasks, and follow-up meetings
Monitor the bid to win tender process
Manage the appropriate approval process
Set up strategy including kick off session
Coordinating the bid / no bid discussion and result
Breaking down the client’s needs and specific opportunity
Strategically brainstorming our response including the win themes
Considering response; team, case studies, etc
Drive the completion of a winning response
Start the technical bid response from best practice, client’s requirements together with the input from various subject matter experts
Draft technical bid response as far as possible
Support the completion of the commercial offer including deal sheet
Responsible for the completion of all requested administrative documents
Support approval template completion for right decision makers
Drive towards a win
Support the technical team in preparation of the pitch / interview
Close out the bid to win process
Ensure lessons learned and feedback is shared and tracked centrally after every proposal
Ensure leads are updated by bid lead in the CRM system called Contacts and Marketing Database
Drive quality, efficiency, and continual improvement in our Bid to Win process in East and West Africa
Collect all best practice documents and upload them to our bid portal
Enhance key project case studies
Ensure CVs are tailored for submissions and updated regularly on the intranet (T2)
Experience
Qualifications
This role will suit someone with over 5 years’ experience in similar roles.
Essential Requirements
Proven experience in the delivery of bid documents including; marketing documents, prequalification questionnaires, tenders and presentations.
Ideally this experience should be gained within a similar organisation.
Pro-active and approachable – well organised, innovative and a strong communicator.
Good knowledge of Microsoft Word, Excel and PowerPoint.
The ability to learn new procedures quickly and liaise with clients and staff on many different levels.
The role holder must have experience taking responsibility for managing their work and working with minimal supervision to achieve the outcomes required for the team.
English language – must be fluent in both written and spoken English.
Additional Information
Our team is dynamic, innovative and client-focused, supported by an inclusive and fun company culture. Our clients value our proactive approach, depth of expertise, integrity and the quality we deliver. As a result our people get to enjoy working on some of the most exciting projects in the world.
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