Global HR Coordinator

Background
NRC launched its first Global Recruitment Centre in October 2020 in Nairobi. By establishing the Centre, NRC aims at driving efficiency and quality of recruitment in support of all its offices and operations in more than 30 countries. The NRC Global Recruitment Centre covers a large functional scope comprising of five main areas: Attract, Search, Recruit, Vet and Contract. It is led by the Head of the Centre and consists of a team of expert recruiters and HR coordinators.
The Global HR Coordinator will provide efficient HR support to ensure professional level of recruitment service is delivered by the Centre. The role will be primarily responsible for high quality pre-employment checks and preparation of international employment contracts.
Main Responsibilities

Work closely with, recruiting team and relevant senior HR co coordinators to obtain timely information regarding the need for background checks and job offer preparation
Coordinate, distribute and administer all mandatory background checks according to NRC
policies and local regulations; share and clarify the process with candidates
Monitor pre-employment assessment is completed in line with NRC requirements; inform hiring managers and recruiting team of any issues and/or delays in the process
Prepare employment contracts ensuring all relevant documentation accompanying contract is collected and filled in correctly
Keep candidates informed during all stages of vetting and contracting process treating them with the utmost care throughout the process; explain terms and conditions of contract clauses ensuring they understand and follow accordingly
Liaise with hiring managers/ IT and relevant local HR colleagues to coordinate smooth induction and onboarding of new hires
Prepare offer letters and related on-boarding documentation and monitor submission of documentation to ensure a timely commencement of the new hire; partner closely with relevant HR colleagues to transfer timely message necessary for visa and permits’ preparations
Support in implementation of the NRC Global Recruitment strategy, tools and systems
Organize and maintain administrative systems and procedures to ensure that documentation, information and files can be appropriately and readily retrieved at any time

Professional Competencies

Bachelor’s degree in related field or equivalent experience
Relevant experience in contract management role in an international environment
Strong organisational skills and proven track record of workload management
Ability to explain terms and conditions
Previous experience in customer service and strong communication skills
Fluency in English, both written and verbal
Commitment to humanitarian principles and values and ability to convey them

Personal Qualities
To be successful in this role, you need to have a high degree of integrity, sense of urgency, attention to detail and quality standards – with the ability to work under pressure and meet deadlines effectively. Excellent organizational skills and ability to communicate appropriately with people of all levels are also required. You have a positive attitude with an understanding that priorities might change and flexibility is key to deliver in a dynamic work situation. A good sense of humour would be an asset!

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