REF: PU/ADV/8/11/2021
REQUIREMENTS FOR THE POSITION OF ADMINISTRATIVE ASSISTANT GRADE C
This is an entry level position in the University to this cadre and appointment is on permanent and pensionable terms or on a two (2) year renewable performance–based contract depending on age, citizenship and any other reason.
Key Responsibilities
Responsibilities will include but not be limited to:
To provide administrative and functional support to the relevant department/Section for the purpose of ensuring efficiency and effectiveness in operations of the specific functional areas.
Liaise with immediate supervisor on a regular basis for purposes of proper planning and coordination of duties in the office to ensure that all duties are well attended to appropriately.
Assist in planning, scheduling, preparing and coordination of meetings, conferences, exhibitions and open days by handling logistics to ensure smooth operations.
Assist in carrying out research/survey in various areas of interest by sourcing for data either internally or externally as directed by the supervisor to aid in decision making.
Act as point of contact for both internal and external clients to ensure customer, staff and students are attended to in an orderly fashion and that there is maximum customer satisfaction.
Assist with proof reading of documents for accuracy
Data entry of information for easy analysis and generation of reports
Assist in making written and verbal follow ups on requests and assignments for timely execution of administrative duties.
Prepare correspondences including memos and letters to relay feedback and make inquiries
Provide secretariat services to committees/ boards, and record keeping and minutes taking in meetings.
Provide general administrative and clerical support including mailing, scanning, faxing and copying.
Maintain a good filing system for documents and records generated
Assist in developing procedures and standards in the relevant Department/section
Perform any other duty as directed by the immediate supervisor
REQUIREMENTS
Academic Qualifications
Applicants must have a must have Bachelor’s degree in any field of study from a recognized university.
Other Requirements
In addition, applicants should show:
Active involvement in International/Continental/Regional /National/ Local/Community activities
Experience
Candidates with relevant experience will have an added advantage
In addition, applicants should
Be registered by the relevant professional body (where applicable)
Demonstrate community involvement (e.g. Member of BOG, SMC etc.)
Knowledge and Competencies
Applicants
Must be computer literate and have knowledge of operating standard office equipment with demonstrated ability to perform a wide range of administrative and office support duties.
Should have excellent verbal and written communication skills
Should have knowledge of minutes taking and writing skills
Should possess the ability to prioritize projects and attention to detail.
Good Interpersonal skills
Team work skills
Have an basic understanding in ISO
Interested applicants should send four (4) copies of their application for the above positions.Applications and recommendations letters from referees should be addressed to,The Vice Chancellor
Pwani University
P. O Box 195–80108, KilifiApplication should include an up to date CV, providing details of age, marital status, academic and professional qualifications, work experience, present post and salary, email address, telephone, names and contacts of three referees who are knowledgeable about the competence of the applicant, copies of relevant certificates and testimonials.Pwani University is an equal opportunity employer, Female candidates and persons living with disability are encouraged to apply and should attach their National Council for persons with disabilities (NCPWD) Certificate.Candidates with foreign qualifications Must submit a Certificate of Recognition from the Commission for University Education.The deadline for submitting application is Friday 3rd December 2021. Applications received later than this date will not be considered.Please Note that: Only shortlisted candidates will be contacted and Canvassing will lead to automatic disqualification.NO FEEPWANI UNIVERSITY DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, OR APPOINTMENT).
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