Job Description
Job Purpose
Contract support in the Sales phase through to Project close stage or exclusively in the Execution stage, Contract Administrator’s mission is:
Provide sales support including preparation of proposed contract documentation, contract review and negotiation in accordance with the SRM guidelines,
Process contract review, approval and sign off and credit approval
Ensure timely Contract acknowledgement and/ or attestation and coming into force is administered
Analyze and highlight key contract administration points for contractual, financial and tax risks through collaboration with Corporate Functions and Project Execution Team.
Anticipate and manage the relevant contractual, financial and tax risks.
Assist the project execution team in the timely administration of the contract obligations for notices of delay, extension of time, pricing, and agreement of variations, claims management, subcontract administration, record keeping, etc.
Dispute avoidance and resolution in a timely manner
Contributes to improving the profitability of the project as well as improving the cash flow for the Project.
To provide Sales / Tender support:
Attend customer pre contract meetings
Preparation of schedule of rates
Credit and risk review
Subcontract enquiry and vetting
Preparation of contractual approval documentation
Contract and Credit approval:
Recommend contract set up
Review contract documentation and preparation of comments
Negotiation of the final contract documentation
Process credit approval
Order/ contract review & approval, contract acknowledgement and attestation
Reviews and highlights the key contractual, financial risks and administrative obligations of the Project:
Analyses the contract, taking into account the context of the project, in order to enforce the contractual rights.
Manages contract coming into force (means of payment, bonds, insurances…)
In collaboration with the Project Manager, anticipates any contractual and financial risks and make sure that they are mitigated or managed effectively
Ensures compliance with the Group Rules/internal policies
Assist the Project Manager in:
Contract administration, notice requirements e.g. variations, delays, extension of times, loss and/ or expense
Preparation and agreement of schedule of rates
Subcontract procurement
Change management recovery: pricing, negotiation, and agreement of variations/ claims (loss and expense)
Monthly project reviews, risk anticipation and mitigation
Cost/ value reconciliation and forecasting
Contract correspondence
Dispute and RTP management
Preparation and agreement of applications for payment and invoices
Agreement of subcontract variations/ claims, payment review and certification
Timely final account preparation, negotiation, and agreement
Reviews and applies financial aspects of the Project:
Implements and monitors manufacturing and credit risk saucerization, managing Letter of credit, insurance, bank guarantees, currency hedging and working directly with bank, insurers and brokers
Manages billing and payment in close collaboration with Project Manager, Logistics and Corporate Functions (credit management, tax department…)
Contributes to improve and control profitability of business and cash flow of the Project (payment terms optimization, B2B subcontract terms, accurate progress billing, financial cost optimization: bank fees, insurance costs…)
Works closely with Contract Manager or Execution Solution Contract Manager namely on the follow up of all financial means (milestones, expiry dates, …) and payment aspect of the Project
Supports Tender Solution Contract Manager at offer stage when needed on specific matters (Letters of Credit, Bank guarantees…)
Reviews and applies tax aspects of the Project:
Masters tax issues on billing.
Works closely with Contract Manager or Execution Solution Contract Manager and Corporate functions when Permanent Establishment or VAT registration is necessary.
Complies with Schneider Electric’s execution tools & processes.
Contributes to the Risk and Opportunity analysis follow up in his fields of skills in close collaboration with Project Manager.
Anticipates and participates when needed to internal policies and Group projects reviews committees.
Complies with Group Guidelines while executing the contract.
Qualifications
Education & Skills:
University High Degree Bachelor, Engineering and / or Business administration, with a Solid Background in Finance, Contract, international trade
Solid SAP Experience
Fluent in English.
At least 3 years’ experience in Contract Administration, international trade and/or finance
Ability to handle complex matters concurrently with both synthetic and analytical skills
Good verbal and written communication skills
Apply via :
careers.se.com
