Job Purpose
Reporting to the Head of Compensation and Benefits the primary purpose of this role is to process the Group Payroll accurately and in a timely manner and that staff
are paid in accordance with the contractual and statutory obligations. It also aims to enforce effective internal controls and efficiency within payroll for accurate accounting of staff costs.
Key Responsibilities & Accountabilities
Process group payroll to ensure staff are correctly paid and in time in compliance with contractual obligation
Prepare all internal dues computations for completeness and accuracy before payment to ensure staff are paid within 4 working days after receipt of all relevant information
Implementation of company policies
Reconcile monthly payroll headcount and leave valuation to HR master database, departmental budgets and station returns and report on all payroll variances to facilitate accurate accountability and prevent loss by the company
Prepare reconciliations monthly for all the payroll accounts and obtain credible explanations and reasons for all reconciling items to prevent and detect errors and frauds
Prepare control accounts and follow up the resolution of reconciling items monthly to ensure accuracy and completeness of the accounts
Preparation, reporting and submission of payroll information and statistics to management for decision making
Facilitate the registration of staff with government relevant bodies like NHIF, NSSF and KRA and check for compliance with RBA regulations for staff contributions to provident fund scheme to prevent penalties and interests from the authorities
Prepare and file monthly and annual returns to ensure compliance with statutory requirements i.e., NHIF Act, NSSF Act, KRA
Prepare audit schedules for both internal and external auditors during audits to ensure audit is done and completed within the time stipulated
Contribute to process improvement by participating in a range of payroll and service delivery reform activities
Qualifications and Experience
Graduate degree in relevant field
CPA K or equivalent accounting qualifications
At least 5 years of relevant experience in a payroll management of which 3 years should be managing 3 or more countries including a Francophone
French speaking is an added advantage
Competencies
Excellent communication & Interpersonal skills
Thorough knowledge of income tax laws, labor laws and other statutory laws affecting payroll
Knowledge of oracle or similar ERP system
Good Working knowledge of MS Office and Excel in particular
Driving continuous improvement
Proven ability to meet deadlines, identify and deal with problems
Strong quantitative and qualitative skills and analytical acumen
Strict confidentiality
Key Accountabilities
Risk management and Compliance
Superior customer experience
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