Job Description
To provide proactive, efficient and effective finance, budget and administration coordination to the Marketing team, in accordance with the overall marketing strategy for Sub Saharan Africa.
This support will be focused on ensuring that the operational processes work efficiently within the team with respect to marketing budget management and adherence to policies and processes related to marketing activities. Working with the Head of Marketing on the compilation of finance reports and annual budget commitments will be a further key responsibility in this role.
Job Scope
Budget Administration and management:
Administration of the marketing budget in Hyperion system, provision of variance analysis, liaison with finance and reporting of monthly budget forecasts.
Administration of the quarterly budget re-forecast process together with the marketing team and uploading into Hyperion
Management of monthly receiving in I-Procurement for marketing goods and services in the region
Management and administration of the budget tracking sheets, in conjunction with marketing team ensure that that monthly, quarterly and annual spend targets are met optimally and efficiently.
Balancing of monthly actuals versus budget and forecasts & provision of month end closing position reports
Reconciliation of third party invoices, invoice matching.
Administration of I – Procurement including liaison with suppliers and finance business partners to ensure efficient processing of purchase orders, receiving and timely invoicing by suppliers
Lead the quarterly forecast and reporting process
Design and maintain budget reports and dashboards for use by budget owners/stakeholders to understand weekly/monthly/quarterly spend
Preparation and storing of audit ready documentation related to monthly Work statements, POs, Accruals, invoices, goods received notes and credit notes (including compliance deliverables)
Marketing Support
Work with the marketing team to ensure that appropriate documentation is in place in order that Purchase Orders are timeously obtained for all marketing projects.
Ensure all contracts and Work Statements are completed in timely manner and comply with all policies and processes
Ensure the timely procurement of PO’s for activities and provision of same to all agencies.
Work with the team to collate information and prepare monthly reports as well as quarterly business reviews
Respond to marketing budget queries.
Work with marketing team and agencies to ensure a high standard of compliance to financial, audit and policy requirements in respect to the Visa procurement and finance process in the region.
Ensure all marketing finance and administrative policies and procedures are adhered to.
Ensure adherence of processes and procedures pertaining to marketing budgets
Qualifications
Competencies & Qualifications
At least 4 years relevant experience
Experience supporting the Marketing function within a multinational organization
Intermediate finance qualification with the ability to run basic financial analysis
Excel literate with an ability to set up and manage Excel templates and formulates including currency exchange calculations
Power point literate
Ability to communicate clearly and efficiently
Good interpersonal skills
Proactivity in managing budgets, variance reporting, forecasting, internal stakeholder management and vendor relationships
Additional Information
Visa is an EEO Employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability or protected veteran status. Visa will also consider for employment qualified applicants with criminal histories in a manner consistent with EEOC guidelines and applicable local law.
Apply via :
jobs.smartrecruiters.com
