Job Description
To ensure seamless management of the Finance and Administration functions of MGIC Kenya through providing oversight of project expenditures in close collaboration with the Head Office Finance Leads and the Country Director.
The position is responsible overseeing the day to day financial, administrative and operational aspects of the institution in compliance with Government of Kenya, MGIC and donor policies and regulations.
Roles and Responsibilities
Finance Function:
To ensure accuracy and completeness of the financial records through providing oversight and management for the financial and reporting functions. This includes:
Maintenance of a sound financial and project management system including use of ERP: checks, deposits, transfers, petty cash, bank reconciliations, advances reconciliation and reallocations to ensure up to date cash book at all times;
Processing of payments and receipts;
Preparation of accurate monthly reports and timely submission
Preparation of monthly wire projections/cash forecasts
Timely and accurate payroll preparation and payments of salaries and statutory deductions;
Maintenance of a system for the use of the office imprest and undertake monthly cash verification procedures to ensure proper use of the imprest with minimal queries;
Act as co-signatory to all payments, adjustments and transfer vouchers;
Ensure disclosure of all VAT payments in the books for exemption purposes;
Maintenance of a proper system of advances to employees, according to MGIC policies, ensuring effective and optimum utilization of resources within the program
Preparation of audit support schedules and accounts and compilation of the audit file.
Facilitation of internal / external audits
Administration Function
System Management:
Ensure consistent adherence to MGIC policies and procedures as well as Government of Kenya regulations in its operations
Ensure prompt filing of returns to the NGO Board
Supervision of staff as designated by the Country Director including the Administration, Logistics and Finance Teams
Coordination of staff development through training and other relevant approaches
Asset Management;
Ensure that MGIC assets are managed and used according to donor and MGIC regulations
Review of all documentation related to the procurement of MGIC assets and commodities for accuracy and ensure compliance to Donor & MGIC regulations
Ensure appropriate insurance coverage
In Liaison with the Accounts Assistant; ensure that an up-to-date inventory register of all equipment and materials is maintained and prepare periodic reports for Donors.
Minimum Required Qualifications & Experience
Masters in any finance related field
Degree in Business, Accounting, Finance or related field.
CPA(K) Qualification is a must
At least five years’ experience in financial management of large USG funded projects (USAID / CDC contract mechanisms)
Professional level of oral and written fluency in English language.
Kindly send your application that includes a cover letter and an updated CV including names of three professional referees to MGIC_Recruitment@mgic.umaryland.edu on or before 27th October 2021. Applicants are advised to include the title “Finance and Administration Manager” on the subject line only.
Apply via :
MGIC_Recruitment@mgic.umaryland.edu
