Senior Administrative Assistant

Job Purpose
The Senior Administrative Assistant’s role will be to work with the management team, to contribute to the development and implementation of organizational strategies, policies and practices. This position will also interact with all head of pillars to ensure maximum support is given where need be.
Provide administrative support and assistance to the teams at Equity Group Foundation.
Main duties

Organizational Effectiveness
Support in executing the calendar of events and functions for the Education and Leadership pillar
Build and manage relationships with shared services functions for efficient and effective operations at the pillar level
Support communications management-Interdepartmental communications and information distribution.

Procurement:

Timely Support in procurement of goods and services in compliance to the bank requirements
Timely dispatch of the procured goods and services to the point of use
Lead coordinate in courier services- locally and Internationally

Logistics Management:

Travel logistics support, locally and Internationally by air or road
Management of facilities and equipment, allocation of meeting rooms, meetings scheduling and conference calls setup
Knowledge Management
Champion the Business Continuity Planning Processes and Trainings
Inventory, Information, and document management with an efficient archival process.

Guest management and customer relations for the foundation

Manage guest relations and comfort
Assist in resolving of internal & external customer inquiries in person and on e- platforms
Support in staff onboarding and clearance
Facility maintenance and repairs
Perform other tasks as assigned by the supervisor.

Key Competencies

Organizational and planning skills
Communication skills
Information gathering and monitoring skills
Problem analysis and problem-solving skills
Judgment and decision-making ability
Initiative
Confidentiality
Team member
Attention to detail and accuracy
Adaptability

Qualifications

Bachelor’s Degree in a recognized university preferred
Minimum 2 years’ in a similar role
Ability to prioritize and take initiative
A team player with excellent communication and interpersonal skills
Mature and detail oriented
Proficient in MS Office (Word, Excel, Outlook, and PowerPoint).

Apply via :

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