Supply Chain Volunteer Grants Manager Clinical Officer In Charge Grants Coordinator (Short- Term) Senior Coordinator, WISH2ACTION

Job Description
Under the direct supervision of the Supply Chain Officer, the Supply Chain Volunteer is responsible for supporting the Supply Chain Manager in delivery of all supply chain functions in Nairobi office.
Specific Responsibilities:
Procurement and Logistics:

Understand, implement and maintain IRC standard procurement policies and procedures
Ensure that procurement is carried out in accordance to IRC and donor-specific polices
Receive and update in BvA system all fully authorized Purchase Requests in timely manner.
Obtain quotations from suppliers by preparing and submitting Request for Quotations (RFQs) or Requests for Proposals (RFPs)
Monitor supplier performance and follow-up with suppliers on quality issues and timely delivery of goods
Ensure that all supplies, services and equipment required are delivered on time
Establish and maintenance ethical, professional working relationships with suppliers
Utilise the online BVA system for Procurement tracking and documentation. 
Processing of payments on timely manner including Accommodation.
Provide a timely response to field/requestor with an acknowledgement or an update
Filling procurement documents.
Preparing service and casual contracts.
Following up with the Clearing Agent on all KRA, customs Department documents
Maintain vendor/supplier files.

Other duties/responsibilities

Proactively provide feedback and updates to requesters on their requests within 48hrs.
Perform other duties, as appropriate or requested by Supply Chain Coordinator/Supply Chain manager/Supply Chain Officer
Any other duties Assigned

Qualifications
Personal Characteristics:

Strong sense of personal integrity
Attention to detail
Ability to multi-task
Team spirit and problem solving abilities
Excellent interpersonal and communication skills
Remains productive when under pressure
Demonstrates a systematic and efficient approach to work
Relates and works well with people of different cultures, gender and backgrounds

Required Competencies:

Commitment, punctuality, proactive, a good team player, ability to work under difficult conditions in the field, trustworthy, honesty, etc
All IRC staff are required to adhere to THE IRC Way Standards for Professional Conduct and the IRC country employment policies.

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