Reports to: Accounting and Grants Manager
Job Summary
This position is responsible for tracking HJMRI-Kenya/Kericho’s financial performance against plans, developing budgets, analyzing program’s performance, and creating financial forecasts. The incumbent will be assisting the Accounting and Grants manager to make tactical and strategic decisions by providing periodic reports and other key input; senior level guidance and direction in all phases of financial management services at HJFMRI-KE. This includes budget preparation, formulation, financial analysis, presentation, and reporting. The FA consolidates budget data and provides a viable overview of the financial situation to both the HJFMRI-KE programs and its partners. FA provides financial advice to managers to enhance program planning and effective decision-making. Additionally, s/he will seek to implement financial guidelines and processes with respect to the requirements from the US Government, HJFMRI-KE and HJFMRI-HQ.
Duties and Responsibilities
Broad Duties and Responsibilities
Report on Program’s financial performance on both routing and ad-hoc basis
Assist Accounting Manager to perform Program’s financial forecasting and reporting
Analyze Program’s financial data for operational metrics tracking and decision support
Timely coordination of monthly wire forecast and sharing with Head of Admin and Operations for review
Provide analysis of trends and forecasts and recommends action for optimization
Budget Preparation/Formulation
Establish and maintain an annual budgeting calendar including a cycle of budgetary reviews
Guide Program and Operational Managers, in budget preparation, submission and fiscal allocation
Coordinate the dissemination of approved budgets and explain issues as requested
Ensure all approved budgets are entered into QuickBooks on-time, and pulls reports from the same
Produce monthly forecast for HJMRI-KE and shares with Head of Admin and Operations for guidance
Liaise with the contract and grants, and outreach teams to establish partner budgets
Budget Process Review
Ensure all HJFMRI-KE budgets are reviewed in respect to accuracy, completeness and sponsor compliance
Monitor budget performance and inform the Head of Admin and Operations on potential challenging areas
Supervise the review of all budget templates for accuracy
Under the guidance of Head of Administration and Operations, ensure that budget adjustments are made as needed
Reporting
Ensure the creation of a consolidated budget versions for management review and approval.
Assist Head of Administration and Operations with recommendations to be presented to management for guidance
Under the guidance of Head of Administration and Operations produce summarized results of budget analysis
Produce the monthly budget vs actual ( BVA) report for review and guidance by Head of Admin and Operations
Assist Accounting Manager to produce budget forecasts
Capacity Building and Systems Development
Develop user-friendly, useful and insightful financial tools and reports for HJFMRI-KE team
Assist the Head of Admin and Operations to provide training and support to HJFMRI-KE team
Backstop in the area of financial systems and budget analysis.
Assist in implementing best practices regarding financial management and budgeting.
Additional Duties
Contribute to team-wide communications and planning;
Participate in staff events and meetings;
Undertake other project-based work when requested by the supervisor
Required Qualifications, Experience and Skills
A Bachelor’s degree with five years of prior Budget Analyst experience or Master’s degree in either finance, economics or statistics
3 to 5+ years of working experience with PEPFAR and/or United States Government (USG) funded projects with annual budgets of 10+ million dollars
Strong quantitative and analytical competency including using Excel formulas and functions
Strong interpersonal skills, including written and oral communication skills in English
Excellent analytical, decision-making, and problem-solving skills
Highly ethical and professional
Comfort dealing with ambiguity and the ability to work independently
Strong presentation skills, be comfortable when interacting with wider audience
Interest in detailed work with complex budget and financial information.
Terms of Employment: 1-year renewable contract. The first three months will be probation period.
Applications be forwarded to: recruiting@hjfmri.org on or before 03 September 2021.
Only shortlisted candidates will be contacted.
HJFMRI is an equal opportunity employer.
Apply via :
recruiting@hjfmri.org
