Location: Head Office in Embu
Overall Purpose of the Job:
Assist in Processing and handling documents, retrieval, archiving and record management systems
Key Responsibilities
Classify and label documents and file accordingly
Ensure the document management system is up-to-date
Respond to record requests by retrieving requested files
Maintain accurate records of document orders and movements
Remove or archive repeated documents or irrelevant/out-dated information
Timely response to queries in person, by e-mail, by post, or by phone
Maintain a high level of confidentiality and Integrity
Ensure that the record on-site and off-site storage areas are well organised.
Able to work as part of a team
Be involved the disposal of documents as per the disposal policy
Key Performance Indicators
Ensure an up to date file tracker showing files retrieved and returned
Ensure an up to date dispatch book for all outgoing correspondence
Ensure correct filing of records
Ensure an up to date list of files created, archived and closed
Accurate inventory of file records
Timely execution of duties assigned
Competencies
Passion and commitment to quality service performance
Excellent organizational, planning skills
Computer literacy and good decision making
Good interpersonal skills and communication skills.
Strong Attention to Detail
Good time Management skills and high level of Integrity
Qualifications and experience
Minimum 1 year experience in a busy registry environment
Diploma in Registry management, record management, library and information science, archive management or its equivalent.
KCSE have attained a minimum of C plain
Be at least 25 years of age
Experience in a financial institution will be an added advantage
Hold a valid certificate of good conduct
Send an application to recruitment@bimaskenya.com with the position as the email subjectSend your applications with copies of updated CVs and include at least three professional referees with their phone and email contacts. Also includeAddressed to the;The HR and Administration ManagerBIMAS Kenya LimitedP.O. Box 2299 – 60100Embu-Kenya On or before the 31st of August 2021POINTS TO NOTE· Only short-listed candidates will be contacted· BIMAS Kenya Limited is an equal opportunity employer
Apply via :
recruitment@bimaskenya.com
