JOB PURPOSE:
This role is responsible for ensuring financial resources are disbursed, accounted and reported efficiently. To manage and co-ordinate the work of assigned staff, ensure preparation of internal management reports, grant donor reports and other financial accounting information.
Description:
REPORTS TO:
Senior Accountant.
DIRECT REPORTS:
Assistant Accountant.
FINANCIAL RESPONSIBILITY:
Managing grant expenditure.
Approval of requests of the financial management system (FMS).
KEY RESPONSIBILITIES:
In charge of preparing timely management reports internally
Ensuring that standard accounting procedures are followed in preparing the financial reports & that any SOPS in place are followed
Verifying that all transactions are properly authorized, documented, and ensuring that accounting transactions are posted to the correct ledgers/account codes
Preparing balance sheet reconciliations monthly to be reviewed by the Head of Finance
Setting up new grants in the accounting database
Supervising weekly cash counts and periodic stock takes
Preparing Grant Reports for Donors and ensuring these go out in accordance with deadlines, and with all the correct supplementary backing information required
Meeting with PIs and other unit staff to discuss finance matters and advise on procedures
Check and review coding of transaction before posting to accounting system
Check and review supplier payments as necessary
Prepare bank reconciliations if required
Analyze income & costs for specific queries
Monthly variance analysis
Assist in the preparation of budgets
Preparation of the CORE payroll
Checking the KWP payroll, Supplement and Locum payrolls.
Other tasks that may reasonably be required of the post holder.
QUALIFICATIONS:
Bachelor degree in accounting, Finance or in a relevant field; Masters Degree is an added advantage
CPA (K) Qualified accountant and registered member of ICPAK.
Minimum four (4) years relevant experience; One(1) year supervisory experience an added advantage.
DESIRED SKILLS:
In-depth knowledge and experience in computerized Grants accounting systems;
Knowledge of International Financial Reporting Standards and their applicability.
Knowledge of Tax Laws and Company’s Act.
COMPETENCIES:
Demonstrate high levels of integrity and confidentiality
Excellent interpersonal, written, presentation and communication skills
Basic analytical, problem solving and critical thinking skills.
Team working and ability to work in diverse teams
Flexibility, adaptability, multi-tasking and attention to detail.
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