JOB PURPOSE:
This role is responsible for providing support in the use of HR Management System and HR analytics and metrics. This role performs a variety of day-to-day administrative Human Resource Management Information System (HRIS) functions and processing and reporting of HR data.
Description:
Reports to:
Senior Human Resource Officer – HRMIS
Direct reports:
None
Financial Responsibility:
None
KEY RESPONSIBILITIES:
Provide support in contract management process including accurate data capture, tracking approval processes and giving notice of contracts ending for onward communication with line managers;
Ensure budget accountants’ approvals are done, and grants end dates are clear for guidance on instructions to be implemented on the document
Tracking sick off, maternity, leave of absence, study leave and annual overspends for review by the HR team
Participate in job evaluation process and ensure change of condition documents inclusion in payroll.
Update the implemented changes in the HRMIS system and other HR databases.
Maintain data in HRMIS and the HR database by ensuring data captured is accurate;
Provide support in coordinating, scheduling and tracking the progress of HRMIS project functions including updating of various weekly/ monthly reports;
Set up staff on the system for HR self-service and provide helpdesk support to staff and HR team on system challenges and facilitate administration of HR self-service helpdesk tickets;
Capture leave data in HRMIS notices and track staff leave for review by HR team;
Generate and provide leave reports to facilitate decision making and for intervention with respective line managers;
Provide Support in the recruitment, selection and onboarding on new employees.
Participate in the revision of SOPs in both HRIMIS and HR processes and facilitate implementation of the same;
Provide support in the preparation of HR monthly reports; and
Provide support on project implementation and key in data on the system.
QUALIFICATIONS:
Minimum of two (2) years relevant experience in Human Resources administration activities in a busy multi-cultural environment.
Member of IHRM
Knowledge of HRIS
Computer literate with proficiency in Microsoft applications.
COMPETENCIES:
Demonstrate high levels of integrity and confidentiality
Excellent interpersonal, verbal and written communication skills
Strong Organizational, planning and administrative skills
Strong attention to detail and ability to work with minimal supervision
Teamwork with the ability to work diverse teams
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