Job Purpose:
Proper analyzing of financial record and working as a team in Accounts and Finance
department.
Inventory
Align physical stocks with ERP balances
Random and regular stock counts
Ensure reconciliation of stock movements
Supervise monthly stock counts
Impose stock control system
Track and report obsolete & slow moving inventory and recommend ways of curbing
recurrence.
Assets
Regular update of Fixed asset register
Supervise asset tagging and verification exercise.
Maintain fixed asset ledgers
Ensure accurate and monthly FA depreciation
Ensure accurate calculation of investment deductions as per KRA guidelines
Maintain FA movement schedules in articulate and correct manner
FA ledgers reconciliations
Accounts Receivables
Set monthly collection targets based on previous sales and outstanding details.
Develop and monitor a credit control system in collaboration with sales and marketing,
finance and top leadership.
Establish and implement policies that follow customer service best practices while
ensuring that customers submit payments on time.
Laisse with credit control team to check customer credit reports, approve or deny
applications and communicate decisions to appropriate teams in a timely manner.
Maintain loan records, conduct regular analysis of the credit-control system and
implement changes as needed to reduce bad debts.
Follow up on overdue payments as escalated by collections team and report any
payment issues to top management for appropriate action.
Continuously work on ways to improve debt collection processes.
Ensure daily tracking and reconciliation of cash sales
Ensure articulate and proper record keeping
Accounts receivables ledger reconciliations
Treasury Management
Undertake daily bank reconciliations and share bank status reports.
Ensure timely payments of suppliers, statutories, staff and bank covenants
Act as the bank liason officer
Managing and reporting on the foreign currency exposure of the company and
processing all foreign currency payments.
Conducting scenario and risk analysis while carrying out forecasting of medium and
long- term funding and hedging requirements where applicable.
Daily cash and float management and reconciliation
Interest rate cost management and reconciliation
Manage working capital and ensure that company accounts are well funded at all
times
Ensure capital expenditure funding
Treasury accounts ledger reconciliation
Proper & articulate records keeping
Accounts Payable
Keeping track of all payments and expenditures, including purchase orders, invoices,
statements, etc.
Paying vendors by scheduling pay checks and ensuring payment is processed and
closed within agreed credit periods.
Generally responding to all vendor enquiries regarding finance
Leading various teams to process and remit all statutory payments within timelines as
prescribed by various statutory bodies.
Supplier accounts reconciliation.
Payable accounts ledger reconciliation.
Payroll
Run payroll for all staff and ensure accuracy and attention to details
Ensure proper statutory and other deductions are done and remitted
Ensure accurate statutory calculations
Ensure timely payment of company staff salaries
Payroll ledgers reconciliations
Taxes
Ensure accurate & timely calculation and filling of taxes
Reconciliation of I-tax and tax ledgers
Ensure timely payment of taxes
Reconciliation of tax ledgers
Management reporting
Prepare and share various Financial and Accounting reports as required from time to
time with top management.
Undertake analysis of variances and discrepancies from all reports shared / prepared
to ensure that there is adequate accountability.
People Management
Manage, coach and develop a high performing team that meets agreed objectives and
which delivers best practice results, added value and continuous improvements.
Set objectives/KPIs, review and assess ongoing performance of direct reports.
Report on achievement of targets and identify any actions required.
Consistently promote high standards through personal example and roll out through
the team so that each member of the team understands the standards and behavior
expected of them.
Ensure the delivery of the People Strategy within area of accountability Manage and
lead the team, ensuring adequate staffing levels.
Monitor the completion of tasks and ensure good performance and record on
appropriate systems.
Review, implement and update company records e.g. training matrices, performance
reviews, risk assessments.
Communicate KPIs from the strategic annual plan so that each employee is aware
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