Reports to: East Africa Cluster Lead / Country Manager, Kenya
Region: SSA
Affiliate/Department/Location : Nairobi Kenya
Job Purpose
Administrator for Kenya office and first point of contact for related support functions and service providers.
Provision of Secretariat/Administrative support to the country manager and the East Africa leadership team.
Key Accountabilities
Office coordination and management
Make certain all administrative tasks are carried out in line with the stipulated policies and procedures and ensuring compliance is adhered to always.
Proactively provide support for all departments.
Support and act as point of contact for the procurement/Fleet department.
Support and act as point of contact for the human resources department; support with management of the medical insurance scheme, oversee allocation of work tools, staff induction, interview set up and document archiving.
Ensure that office supplies (stationery, equipment etc.) and services are maintained at appropriate levels
Monitor and ensure service level agreement are met
Monitor inventory
Collaborate with procurement to ensure cost-effectiveness
Corporate Admin
Support Country Manager in administration related to Pfizer laboratory legal entity
Coordination of stakeholders / signatories relating to legal entity
Ensure requisite registrations, permits, licenses and documentation are up-to-date
Selected Country Manager admin ( as agreed with the CM)
Calendar management
Travel planning
Global Operations
Requirements
First point of contact for Global Ops – Dubai
Interface with local contractor (Broll)
Ensure that site is maintained to Pfizer defined standards
Physical site inspections weekly
Review of Broll invoicing
Oversight of maintenance (planned and one-off)
Costs
Timeliness
Provide strategic recommendation to CM / Global Ops re site maintenance, development and usage
Visitor Travel Management
Manage protocol and coordinate local travel itinerary for Pfizer colleagues travelling to Nairobi
Liaise with relevant functions; assistants, security, logistics providers
Liaise with embassies and airlines (travel agencies) for visas and flight routings
Assist with Visa applications, immigration activities as required
Additional Projects As Required By Country Manager
EHS point of contact
HR support as required
ISO support as requested
Job Specific Technical/Functional/Professional Competencies:
Acts decisively
Seizes accountability
Holds people accountable
Effective planning and time management skills
Ability to work successfully within a complex corporate environment
Ability to work with little or no supervision
Effective interpersonal, influence and communications skills
Excellent oral and written communication skills
Attention to details and work with a high degree of accuracy
Highly organized and flexible
Ability to multitask and meet changing deadlines
Ability to maintain confidentiality
Working knowledge of email, scheduling, spreadsheets and presentation software
Experience
And Knowledge
Degree in law or sciences or social sciences
2-3 years’ experience in a multinational organization or a large well-structured organization.
Pfizer is an equal opportunity employer and complies with all applicable equal employment opportunity legislation in each jurisdiction in which it operates.
Apply via :
pfizer.wd1.myworkdayjobs.com
