EXPERIENCE AND QUALIFICATIONS:
Minimum of 3 years legal secretarial experience in a corporate/service environment
Thorough knowledge of the common rules and regulations of a company in accordance with Companies Acts and Laws of Kenya
Analyzing the Memorandum and Article of Association as per company’s stand and advising as necessary
Experience in advising and dealing with registration of entities, increase of capital, transfer of shares, change of directors, mergers, acquisitions and restructuring of companies, and drafting appropriate resolutions
Bachelor Degree in a relevant field
CPS Professional
JOB ACCOUNTABILITIES:
Technical Tasks:
Attend to annual compliance of individual portfolio – Annual returns, AGM minutes and resolutions, share certificates, registers.
Review compliance paperwork for completeness and accuracy prior to dispatch.
Assist the Compliance champion on the following.
Maintain an annual compliance calendar for the entire compliance book of Business.
Direct the Personal Assistant to enter anniversary dates in the tracker.
Monitor that scheduled compliance tasks are executed
Monitor the work assigned to the clerks to pursue at the Company’s Registry; track progress and escalate as necessary.
Establish day to day networks with officers at the BRS to strengthen daily follow up efforts.
Prepare draft minutes – Board and AGM (both attending and assisting)
Undertake research for non-routine enquiries, governance work and special assignments and draft advisory briefs.
Undertake governance audit field work.
BRS Filings – prepare and file documents on the BRS relating to changes in directorships and shareholding
Administration Tasks:
Time recording
Prepare and present annual compliance status reports at departmental meetings.
Records management/filings.
Opening/maintain client files
WIP management – advise on billing
Collections
Talent:
Attend firm scheduled trainings recommended for the role including e-learnings.
Complete performance appraisal and personal development interventions.
Prepare assigned presentations
Training associates and interns
Supervising work assigned to associates
Brand:
Proposal support.
Review proposals and LOEs
Attend new client meetings
Participate in pipeline meetings and follow up’s
PERSONAL ATTRIBUTES:
Initiative
Self-starting, taking action to achieve goals beyond what is required, and being proactive from a departmental perspective.
Planning and organizing
Establishes priorities, manages schedules and be able to plan time and resources within a pressurized environment without compromising work quality or standards.
Work Standards
Sets high goals or standards of performance for self, producing work timeously, accurately and of a consistently high standard
Communication (Written and Verbal)
Able to express ideas clearly, produce documents that have appropriate organization and structure, correct grammar and language.
Must be at ease to contact clients, superiors and colleagues on a daily basis, and to meet and engage with clients and colleagues in a professional and effective manner.
Excellent telephonic interaction skills – adopting appropriate and professional tone with seniors, colleagues and clients.
Interpersonal skills:
Should exhibit excellent interpersonal skills and ability to communicate and build relationships within the firm
Willingness to learn
Eager to learn and understand
Computer Literacy
Proficient in Word and Outlook
Knowledge of Excel and PowerPoint an advantage
Closing date for Applications is Friday 21 May 2021.
Please include a copy of your CV with your application for it to be considered.
If you do not hear from us within 4 weeks, please consider your application as unsuccessful.
Apply via :
www.linkedin.com
