About the job
Key Responsibilities
1.Accounting
Profit and Loss Balance sheet reports.
Facilitate Supplier Payments.
Maintain accurate and updated Vendor Master Data for all TGL 4 projects, namely land and hotel services, Air transportation, Warehouse and Inventory management, Inland Transportation, and Sea transportation.
Posting of all vendor invoices after goods have been provided.
Preparation of monthly management accounts and maintenance of all asset registers.
Preparation and Development of cash flow statements.
Preparation and updating the management on the daily, monthly and quarterly cash position.
Submission of the creditors aging reports.
Payments of staff statutory deductions I.e. PAYE, NHIF, NSSF, VAT, among others.
Reconcile vendor statements and correct discrepancies every month.
Maintain accurate and updated balance sheet schedules for all allocated accounts.
Project management costs and analysis reports.
Prepare monthly operating cost report.
Oversee reconciliation of all the outstanding accounts including month end revaluation of the debtors.
Reconciliation of the general ledger and subsidiary ledgers, bank, cash collection account, and cash control account.
Control operation unit costs for all costs and explain deviation from the target.
Operate tax and corporate reporting requirements to avoid queries in the future by abiding & compliance to KRA standards.
Close liaison and communication with TGL clients and suppliers by providing timely updates on movements/clearance progress, and responding to quotations within the specified timeframes.
Monthly attendance of the Performance Review Meeting (PRM) with the client updating them on progress and achievements of tasks received challenges and the lessons learned.
2. Logistics (on-the-job training will be offered)
Responding to Request for Quotation by preparing Quotations through close liaison with the field offices.
Overseeing incoming and outgoing shipping activities to ensure accuracy, completeness and conditions of shipments.
Determining shipping priorities, work assignments and shipping methods required to meet shipping and receiving clients’ schedules.
Inspecting loading operations to ensure compliance with specifications.
The Monitoring of all deliveries, ensuring customer satisfaction and maintaining accurate logs of all transportation and goods.
Liaising with transporters/subcontractors to agree transport costs ensures the best possible solutions are found that fit the client’s requirement.
Continually reviews freight costs, transportation rates, to ensure value for money and sustainability.
Ensure transporters/subcontractors contracted in clearance or warehousing comply with laws and regulations regarding the transportation, including hazardous materials.
Liaising with clients on the status of their shipments and clearance activities
Requirements
Experience Requirements
Sound knowledge of Kenya- Customs Clearance procedures.
Previous experience working in the Logistics sector in Mombasa Base, including liaison with KPA (Kenya Ports Authority), KMA (Kenya Maritime Authority)
7 years’ Experience managing logistics projects.
CPA certified.
Mandatory Requirement
Credentials: Applicants must have CPA certification Part 3 and attach copies of all original certifications and degrees relevant to the position.
Accounting Software: Online Quick Books Use, Applicants to ascertain that they can use quick books online, and share screenshot to confirm that they are a user.
Must provide three reference letters
Other Requirements
Recent Certificate of Good Conduct.
Contact details of three (3) referees (Full names, relation with the referee, and contact details telephone and email address).
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