In this role, the Executive Personal Assistant will help the CEO to make the best use of his time by providing full Managerial, Administrative and Secretarial support at a senior level to ensure the smooth management of his day to day affairs. Handle sensitive and complex issues in a professional and objective manner and take initiative as appropriate especially in the CEO’s absence. He/ she MUST be able to effectively work with the CEO.
What you will need to do:
Oversee, create strategies and follow up all projects under the CEO’s office
Email Management – review and respond to email, invitations and phone calls, manage correspondence on behalf of the CEO.
Serve as first responder for the CEO with the ability to appropriately act on his behalf by responding to internal and external requests and prioritizing needs.
Manage and maintain the CEO’s calendar and schedule; scheduling internal and external meetings, conferences, special events, telecommunications and travel, monitoring deadlines.
Organizing and attending meetings as appropriate and ensuring that the CEO is well prepared for all meetings; and assist in preparation of briefing documents and materials for meetings.
Reminding the CEO on a daily basis of important tasks and deadlines
Implementing and maintaining procedures/administrative systems
Liaising with department heads and clients who need matters fulfilled by the CEO.
Education Skills and Experience you will need to have:
Bachelor’s degree in business administration, communication, humanities or equivalent.
Proven work experience as a personal assistant or relevant work experience
Have at least 3 able and willing guarantors.
Excellent organizational skills
Discretion and trustworthiness: you will often be party of confidential information
Flexibility and adaptability
Good oral and written communication skills
Organisational skills and the ability to multitask
The ability to be proactive and take the initiative
Communication skills
A knowledge of standard software packages and the ability to learn company-specific software if required
Interested parties should send their applications to hr@notify.co.ke on or before 20th November 2020 at 5pm.
Apply via :
hr@notify.co.ke
