Eligibility criteria
Minimum age: 22 years old. Applicants must be nationals of or legal residents in the country of assignment.
Description of task
Given the current working arrangements due to the COVID-19 pandemic, the tasks described here-below will have to be undertaken remotely in whichever country the selected candidate is based, until further notice.
Under the direct supervision of Head – Programme Coherence/Assurance Unit the UN Volunteer will undertake the following tasks:
Monitors project review processes and schedules related to the unit’s outputs; where applicable, assists in the verification of receipt and accuracy of requisite documents, approvals, signatures, etc. to ensure compliance with relevant administrative requirements.
Maintains calendar/schedules; monitors change and communicates relevant information to appropriate staff inside and outside the immediate work unit.
Supports a wide range of administrative roles such as recruitment, procurement, contract administration, travel and consultant payments as per UN administrative and financial rules, regulations and guidelines.
Provides secretarial and administrative support to Project Review Committee (PRC) meetings, conferences.
Monitors the UNEP-PRC email to ensure PCAU actions on requests within set timelines.
Responds or drafts responses to routine correspondence and other communications; uses standard word processing package to produce a wide variety of communication documents, memos and reports.
Support tracking project submissions to PRC Secretariat.
Performs data entry and extraction functions on Microsoft excel.
Generates a variety of standard statistical reports, etc., using various databases.
Maintains files (both paper and electronic) and databases for work unit.
Tracks email communications.
Performs other duties as assigned.
Qualifications/Requirements Required degree level: Bachelor degree or equivalent Education – Additional Comments:
Education – Additional Comments: Business Administration, Project Management or related area
Required experience: 24 Months Experience remark:
Experience in business administration support or related area is required.
Experience working on projects and project data management is desirable.
Proven experience working with Microsoft Word and Excel is desirable.
Experience working with Enterprise Resource Platform ERP systems e. g umoja is an added advantage.
Previous experience at the United Nations, UNEP or other international organizations on administration, Sustainable Development Goals (SDGs) or environment would be considered an advantage.
Language Skills
English(Mandatory), Level – Fluent
Area of expertise: Development programme/project administration, Administration and administrative assistance, Other development programme/project experience Area of expertise details:
Project administration support
Driving license: No Competencies values:
Accountability, Client Orientation, Commitment and Motivation, Communication, Integrity, Planning and Organizing, Professionalism, Respect for Diversity, Working in Teams
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